Logistics Coordinator

Wine Industry Expo; Portland, Northern (OR, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Galaxy Wine Company – Wilson Daniels in Portland seeks a full-time Logistics Coordinator reporting to the Director of Operations. You will manage inventory procurement with sales to maintain stock, process purchase orders in our ERP, and coordinate domestic and international shipments.

Applicants should have 1–2 years in supply chain or logistics, knowledge of TTB and US Customs preferred, strong MS Office skills, and the ability to work in a fast-paced team.

Qualifications

• 1–2 years of experience in supply chain or logistics.
• Wine knowledge is a plus.
• Knowledge of TTB and US Customs protocols preferred.
• Strong MS Office skills and be organized.
• Able to work within a team in a fast-paced environment.

Responsibilities

• Manage the inventory procurement process with sales to maintain stock levels and monitor days on hand.
• Process all purchase orders in the ERP system with suppliers and carriers (foreign and domestic).
• Communicate inventory statuses with the sales team (vintage transitions, replenishment, allocations, out of stocks).
• Oversee logistics including carrier assignments, customs documentation, and warehouse issues.
• Oversee cycle counts and quarterly inventories, and reconcile missing inventory.
• Maintain item master list and PO report with logistics details (shipping dates, container info, etc.).

Skills

MS Office

Communication skills

Team collaboration

Inventory management

Wine knowledge

Tools

ERP system

TTB compliance

Job description

WHO IS GALAXY WINE COMPANY?

At Galaxy Wine Company – Wilson Daniels, we are leaders and educators in luxury wine. Working together to set the highest standards for quality, integrity and excellence, our passionate team of professionals is wholly immersed in every aspect of the fine wine world.

COME WORK WITH US

From brand marketing, sales, finance, and operations to dedicated in-house public relations, digital and creative services, our distinguished leadership team is driven by industry leaders around the country. We value family heritage, and wine of distinction.

We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.

ABOUT THE JOB

We are seeking a full-time Logistics Coordinator to join our team. This position is based in our Portland office and will report directly to the Director of Operations. This is an opportunity to gain knowledge of the wine industry and experience in procurement and international logistics. We are looking for someone with a positive attitude who will integrate seamlessly into the Operations Team and contribute to the overall success of our growing wholesale operation.

ESSENTIAL FUNCTIONS/THE DAY-TO-DAY

• Manage the inventory procurement process – work with sales and brand leadership to maintain proper stock levels, manage to target days on hand, and monitor inventory turn by supplier, brand, and SKU.
• Process all purchase orders with our ERP system, maintaining appropriate turnaround time with suppliers and carriers (both foreign and domestic).
• Communicate inventory statuses with the sales team such as vintage transitions, replenishment dates, allocations, out of stocks, etc.
• Oversee logistics with regards to carrier assignments, customs documentation, warehouse breakdowns, etc.
• Oversee and participate in inventory management – cycle counts, quarterly inventories – track down & reconcile missing inventory.
• Maintain item master list and purchase order report with logistics detail (container information, equipment details, shipping dates and arrivals, etc.)

*This is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice.

AM I THE RIGHT FIT?

Not everyone can be a Logistics Coordinator. To be seriously considered for the role here is what you’ll bring:

Education & Experience:

• 1-2 years of experience in supply chain or logistics experience required.
• Wine knowledge is a plus.

Skills:

• Knowledge of TTB and US Customs protocols is preferred.
• Ability to handle heavy daily communication via email and telephone in a fast-paced environment
• Must possess strong MS office skills and be organized
• Able to work within a team yet capable of managing your responsibilities

Physical requirements:

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.

*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.