Logistics Coordinator

Intercontinental Terminals; Pasadena (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Intercontinental Terminals in Pasadena, TX is seeking a billing/rail admin professional to coordinate inbound/outbound rail movements and process customer invoicing. The role requires ERP experience (JD Edwards or similar), strong Excel and office software skills, and a track record of accurate, timely reporting.

You will maintain inventory records, prepare daily/weekly accounting reports, and ensure billing data is complete and well-documented for customer systems and internal audits.

Qualifications

• High school diploma or equivalent.
• Minimum of three years’ experience in terminal or petrochemical handling.
• Experience with JD Edwards or other ERP systems, Microsoft Office, Internet use, and ten-key calculator.
• Strong analytical and problem-solving abilities.
• Good decision-making and communication skills.

Responsibilities

• Coordinate and process inbound and outbound rail movements.
• Invoice customers using multiple programs and applications for billing.
• Communicate regularly with railroad personnel and rail operations.
• Enter data into reports that feed invoicing and scheduling.
• Maintain inventory records per customer requirements.
• Provide information to guarantee complete and accurate billing.
• Review reports for discrepancies and take corrective action.
• Monitor variances and notify supervisor of significant deviations.
• Coordinate with Operations to ensure up-to-date documentation.

Skills

Analytical skills

Strong communication

Decision making

Problem solving

Education

High school diploma or equivalent

Tools

JD Edwards/ERP

Microsoft Office

Ten-key calculator

Job description

BASIC DUTIES AND RESPONSIBILITIES

1. Coordinate and process inbound and outbound rail movements.
2. Utilize multiple programs and applications in order to accurately bill and invoice customers.
3. Communicate and coordinate with railroad personnel and rail operations regularly.
4. Process data into reports that feed directly into invoicing and schedules.
5. Work at steady pace with repetitive tasks.
6. Responsible for keeping inventory records in accordance with individual customer requirements.
7. Enter all activities, as assigned, for calculating charges per the Terminal Service Agreements for billing, including direct moves, as applicable.
8. Prepare daily or weekly Product Accounting reports according to customer requirements in addition to the Monthly Stock Accounting reports.
9. Prepare and enter all information necessary for customer billing systems on-site or through the Internet, in accordance with customer requirements.
10. Prepare and maintain any reports requested by your supervisor, to assist in ongoing knowledge and documentation of variations, instrument performance, gauging, etc. for continuous improvement.
11. Provide the necessary information to guarantee complete and accurate billing.
12. Track, analyze, and research variations per product movement.
13. Process orders and the associated paperwork for daily activities.
14. Review the various reports for any discrepancies and take appropriate action, as needed.
15. Monitor variances on a daily basis. Notify your supervisor of variations exceeding limits in accordance with procedures.
16. Communicate with Operations to gain accurate and/or up-to-date information for proper documentation and accountability on a timely basis any gauges and/or moves not properly documented on the daily gauge sheets.

SKILLS, QUALIFICATIONS & REQUIREMENTS

1. High school diploma or equivalent.
2. Minimum of three years’ experience within the terminal or petrochemical industry handling hazardous and non-hazardous products.
3. Experience with J.D. Edwards or other ERP systems, all Microsoft Office software, use of the Internet, and ten-key calculator.
4. Good analytical and problem solving skills.
5. Good decision making and communication skills.

Equal Opportunity Employer
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