Logistics Coordinator

VIVA USA Inc; Elgin (IL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work

Flexible hours

OT possible

Job summary

VIVA USA Inc. is seeking a Logistics Coordinator to manage international shipments, export compliance, and cross-border logistics. The role ensures compliance with global trade regulations while supporting efficient movement of goods across domestic and international supply chains.

The position offers a hybrid work model with 3 days in office and 2 days remote. 9am–5pm, Mon–Fri, with flexible hours and potential overtime. Strong knowledge of EAR, ITAR, and USMCA is preferred.

Qualifications

• Degree in supply chain/logistics or related field required.
• 3+ years of experience in global trade compliance or international logistics.
• Strong knowledge of EAR, ITAR, FTR, USMCA, and C-TPAT regulations.
• Experience with ACE/AESDirect, Oracle ERP, and GTM systems.

Responsibilities

• Manage international shipments and export compliance activities.
• File export declarations through ACE/AESDirect and obtain ITNs.
• Coordinate cross-border shipments (USMCA/CARM) and country origin docs.
• Coordinate with freight forwarders, carriers, and customs officials.
• Resolve shipping issues and delays.

Skills

Global trade compliance

Export operations

International logistics

Regulatory knowledge

Education

Bachelor's degree in Supply Chain Management, Logistics, International Business, or related field

Tools

ACE/AESDirect

Oracle ERP

Global Trade Management systems

Job description

3 days in office location, 2 days in home office

Position Summary:

The Logistics Coordinator is responsible for managing international shipments, export compliance activities, and cross-border logistics operations. This role ensures compliance with global trade regulations while supporting efficient movement of goods across domestic and international supply chains.

Key Responsibilities:

• Execute international shipping and export compliance activities.
• File export declarations through ACE/AESDirect and obtain required ITNs.
• Conduct Restricted and Denied Party Screening in accordance with EAR and ITAR regulations.
• Prepare and review shipping documentation, including Commercial Invoices, Air Waybills, Bills of Lading, and Country of Origin documents.
• Manage Canada and Mexico cross-border shipments, including USMCA and CARM requirements.
• Ensure compliance with C-TPAT standards and dangerous goods regulations, including Lithium-Ion battery shipments.
• Resolve shipping issues, delays, and customs holds.
• Coordinate with freight forwarders, carriers, customs officials, and internal stakeholders.

Qualifications:

• Bachelor's degree in Supply Chain Management, Logistics, International Business, or related field.
• 3+ years of experience in global trade compliance, export operations, or international logistics.
• Strong knowledge of EAR, ITAR, FTR, USMCA, and C-TPAT regulations.
• Experience with ACE/AESDirect, Oracle ERP, and Global Trade Management systems.
• Strong organizational, analytical, and communication skills.

Notes:

• Hybrid - 3 days in office location, 2 days in home office
• Mon-Fri 9am to 5 pm (Flexible hours, some OT may be required)

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status