Logistics Coordinator

Niche Polymer LLC; Columbia (MD); On-site; USD 42,000 - 65,000; Full time

Job summary

Niche Polymer LLC is seeking a detail‑oriented logistics coordinator to manage daily order entry, shipping documentation, and coordination with warehouses and carriers in Columbia, Maryland. The role involves processing POs and sales orders, updating ERP records, and handling invoicing for outbound shipments.

The candidate will also support export bookings, ETA management, and payment processing for vendors, ensuring accurate data, timely communication, and proper filing of accounting paperwork.

Job description

• Enter incoming POs and delivery notes into Business Central (BC). Provide incoming load number and paperwork to warehouses.
• Enter domestic and export sales orders and send order confirmations back to customers and sales reps.
• Process order changes for customers; up to and including cancellation of prior invoices, new order entry, material and sales order posting, and re-invoicing.
• Follow up with vendors and warehouses on incoming loads and receiving reports that are needed. Ensure incoming schedule is updated as needed.
• Coordinate with logistics coordinator for any loads that need to be set up with outside carriers for pickup or shipment.

Export Coordination:

• Coordinate with warehouses on open export orders and set up schedule for loading.
• Work with warehouse teams to gather booking requests for export loads (Columbus, New York, and Charleston warehouses).
• Maintain list of all bookings and ensure booking data is up to date. Roll bookings as needed.
• Reach out to Evergreen Transportation (ET) team or outside carriers to set up loads as needed.
• Manage export schedule and ET driver: including container pulls, booking and loading information, rail billing and container lift.
• Maintain export freight rate sheet as contract updates are sent and request rates for new lanes.
• Troubleshoot issues that arise with bookings or container returns.

ETA Management:

• Print and update ETA report weekly and ensure updated dates are correctly update in BC.

Shipping Coordination:

• Confirm outgoing shipping documents and process AES for export loads.
• Create invoices for outgoing loads and send to customers along with shipment documentation and pictures for verification.
• Generate shipping instructions for steamship lines and follow up with any changes and email communications from customers or steamship.
• Request and send SWB/Telex from shipping companies once loads are released.

Release Report Management:

• Keep the Open Release Report up to date and alert sales team if containers are not returned in a timely manner.

Accounts Payable

• Maintain vendor folders in office for payment packets for all open invoices in BC.
• Monitor due dates and make payments for invoices as needed.
• File accounting paperwork once payment has been made.

Misc

• Answering emails
• Catching up on previous assigned incomplete tasks