Logistics Coordinator

The HEICO Companies, LLC; City of Rome (NY); On-site; USD 30,000 - 39,000; Full time

Job summary

BARTELL MACHINERY SYSTEMS, L.L.C. is hiring a Logistics Coordinator to join the Distribution Team. This role focuses on coordinating international and domestic shipments, ensuring accurate documentation, timely deliveries, and adherence to global trade compliance requirements.

The position supports freight forwarding, brokers, carriers, and internal teams to optimize freight costs while maintaining on-time delivery and regulatory compliance in a fast-paced environment.

Qualifications

• Associate's degree in supply chain, business, or related field.
• 2-4 years of experience in import/export or logistics coordination.
• Experience with ERP systems a plus.

Responsibilities

• Coordinate daily import and export activities between suppliers, customers, and logistics service providers.
• Track inbound and outbound shipments and book transportation.
• Coordinate container pickup and delivery.
• Expedite cargo to meet delivery timelines.
• Support freight forwarders, brokers, inland carriers, manufacturing facilities, customers and suppliers.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Teamwork

Education

Associate's degree in supply chain, Business, or related field

Tools

ERP systems

Job description

BARTELL MACHINERY SYSTEMS, L.L.C. is a global leader in providing highly-engineered industrial manufacturing equipment for the Tire & Rubber, Oil & Gas, and Wire & Cable industries with a commitment to innovation and customer satisfaction. Our highly skilled and diverse professionals possess generations of industry knowledge, making Bartell a recognized leader with over 8,000 systems in operation worldwide.The Company Heico has a history of success. Since its founding over 40 years ago The Heico Companies has grown from a single business to over 80 separate companies through a strategic acquisition policy, and by reinvesting its earnings into internal growth and new prospects. Historically talented at restoring distressed companies, Heico now strategically targets acquisitions that will complement its ever-growing portfolio of companies in manufacturing, construction, and industrial services. These four core operations are organized into groups: Metal Processing Group, Construction Solutions Group, Applied Solutions Group, and Industrial Technologies Group. Once acquired, new Heico companies are assigned to a group and run on a stand-alone basis, allowing for great independence as well as the opportunity to share knowledge about markets, production processes, and management practices across other Heico groups and companies. Each Group has its own corporate team. Heico continues to seek out new opportunities and maintain its standard of success. The Heico Companies has remained a privately held company since its creation and maintains a majority ownership in each of its operations, which generates more than $3.3 billion dollars in revenues. Many of our businesses are certified Woman-owned Business Enterprises (WBE). More information about the holding company and overall organization can be found at www.heicocompanies.com.

The Position This Logistics Coordinator is a member of the Distribution Team. The Logistics Coordinator will report directly to the Production Control Manager. This role focuses on the day-to-day coordination of international and domestic shipments, ensuring accurate documentation, timely deliveries, and adherence to global trade compliance requirements.

Job Description

Primary Responsibilities

• Coordinate daily import and export activities between suppliers, customers, and logistics service providers, including:
• Tracking inbound and outbound shipments
• Booking shipments and confirming transportation arrangements
• Coordinating container pickup and delivery
• Expediting cargo to meet required delivery timelines

Support logistics execution across truck, ocean, and air shipments by working with:

• Freight forwarders
• Import/export brokers
• Inland carriers
• Manufacturing facilities
• Customers and suppliers

Assist in optimizing freight costs while ensuring on-time delivery performance

Prepare, review, and maintain all required shipping and trade documentation

Support import/export compliance efforts by following established policies, procedures, and regulatory requirements

Participate in compliance and audit activities, ensuring proper documentation and recordkeeping

Work closely with the shipping department to ensure all shipments meet documentation and compliance standards

Maintain a safe and compliant work environment aligned with environmental, health, and safety regulations

Job Requirements

Education Associate's degree in supply chain, Business, or related field 2-4 years of experience in import/export or logistics coordination Experience with ERP systems a plus.

Skills & Relevant Work Experience

Working knowledge of:

• S. Customs regulations
• Harmonized Tariff Schedule (HTS)
• Export Administration Regulations (EAR)

Familiarity with trade agreements such as NAFTA (USMCA) and other global trade programs a plus.

Basic understanding of product classification (HTS and ECCN) a plus.

Experience coordinating inbound and outbound shipments in a fast-paced environment

Strong organizational and multitasking skills with attention to detail

Ability to communicate effectively with internal teams and external partners

Problem-solving skills related to shipment delays, documentation, and customs issues

Ability to manage deadlines and shifting priorities

A detail-oriented and process-driven approach to logistics coordination

Strong teamwork and collaboration skills

A proactive mindset toward resolving issues and improving processes

Commitment to accuracy, compliance, and operational efficiency

Travel Requirements

Up to 5%

Salary and EEO

Salary range is $22 - $28 an hour, depending on experience.

EOE M/F/D/V