Logistics Coordinator

Talentify; City of Rome (NY); On-site; USD 30,000 - 39,000; Full time

Job summary

The Heico Companies seeks a Logistics Coordinator to join the Distribution Team. You will manage daily import/export activities, ensure accurate documentation, and uphold global trade compliance across domestic and international shipments.

Reporting to the Production Control Manager, you will collaborate with freight forwarders, brokers, carriers, and customers to optimize costs while ensuring on-time delivery. A detail-oriented, proactive approach is essential.

Qualifications

• Associate's degree in supply chain, business or related field.
• 2–4 years of import/export or logistics coordination experience.
• ERP systems experience is a plus.
• Strong knowledge of U.S. customs and trade regulations.

Responsibilities

• Coordinate daily import and export activities with suppliers, customers, and logistics providers.
• Track inbound/outbound shipments, book transport, and coordinate container pickup/delivery.
• Support freight cost optimization and on-time delivery performance.
• Prepare and maintain shipping and trade documentation.
• Support import/export compliance efforts and regulatory requirements.
• Participate in audits and ensure proper documentation and recordkeeping.
• Collaborate with shipping department to meet documentation and compliance standards.
• Maintain a safe and compliant work environment.

Skills

U.S. Customs regulations

HTS (Harmonized Tariff Schedule)

Export Administration Regulations (EAR

NAFTA (USMCA) familiarity

HTS/ECCN classification knowledge

Shipment coordination experience

Organizational skills

Effective communication

Problem solving

Deadlines & prioritization

Teamwork

Education

Associate’s degree in supply chain, Business, or related field

2–4 years of import/export or logistics coordination experience

ERP systems experience a plus

Tools

ERP systems

Job description

The Company

Heico has a history of success. Since its founding over 40 years ago The Heico Companies has grown from a single business to over 80 separate companies through a strategic acquisition policy, and by reinvesting its earnings into internal growth and new prospects. Historically talented at restoring distressed companies, Heico now strategically targets acquisitions that will complement its ever-growing portfolio of companies in manufacturing, construction, and industrial services.

These four core operations are organized into groups: Metal Processing Group, Construction Solutions Group, Applied Solutions Group, and Industrial Technologies Group. Once acquired, new Heico companies are assigned to a group and run on a stand-alone basis, allowing for great independence as well as the opportunity to share knowledge about markets, production processes, and management practices across other Heico groups and companies. Each Group has its own corporate team.

Heico continues to seek out new opportunities and maintain its standard of success. The Heico Companies has remained a privately held company since its creation and maintains a majority ownership in each of its operations, which generates more than $3.3 billion dollars in revenues. Many of our businesses are certified Woman-owned Business Enterprises (WBE).

More information about the holding company and overall organization can be found at www.heicocompanies.com.

The Position

This Logistics Coordinator is a member of the Distribution Team. The Logistics Coordinator will report directly to the Production Control Manager. This role focuses on the day-to-day coordination of international and domestic shipments, ensuring accurate documentation, timely deliveries, and adherence to global trade compliance requirements.

Job Description

Primary Responsibilities

• Coordinate daily import and export activities between suppliers, customers, and logistics service providers, including:
  • Tracking inbound and outbound shipments
  • Booking shipments and confirming transportation arrangements
  • Coordinating container pickup and delivery
  • Expediting cargo to meet required delivery timelines
• Support logistics execution across truck, ocean, and air shipments by working with:
  • Freight forwarders
  • Import/export brokers
  • Inland carriers
  • Manufacturing facilities
  • Customers and suppliers
• Assist in optimizing freight costs while ensuring on-time delivery performance
• Prepare, review, and maintain all required shipping and trade documentation
• Support import/export compliance efforts by following established policies, procedures, and regulatory requirements
• Participate in compliance and audit activities, ensuring proper documentation and recordkeeping
• Work closely with the shipping department to ensure all shipments meet documentation and compliance standards
• Maintain a safe and compliant work environment aligned with environmental, health, and safety regulations

Job Requirements

Education

• Associate’s degree in supply chain, Business, or related field
• 2–4 years of experience in import/export or logistics coordination
• Experience with ERP systems a plus.

Skills & Relevant Work Experience

• Working knowledge of:
  • S. Customs regulations
  • Harmonized Tariff Schedule (HTS)
  • Export Administration Regulations (EAR)
• Familiarity with trade agreements such as NAFTA (USMCA) and other global trade programs a plus.
• Basic understanding of product classification (HTS and ECCN) a plus.
• Experience coordinating inbound and outbound shipments in a fast-paced environment
• Strong organizational and multitasking skills with attention to detail
• Ability to communicate effectively with internal teams and external partners
• Problem-solving skills related to shipment delays, documentation, and customs issues
• Ability to manage deadlines and shifting priorities
• A detail-oriented and process-driven approach to logistics coordination
• Strong teamwork and collaboration skills
• A proactive mindset toward resolving issues and improving processes
• Commitment to accuracy, compliance, and operational efficiency

Travel Requirements: Up to 5%

Salary range is $22 - $28 an hour, depending on experience.

EOE M/F/D/V

Qualifications

Education

Required

Associate Degree

Experience

Required2 years

Import and Export experience

2 years

Logistics Coordination

Behaviors

Preferred

Team Player:Works well as a member of a group

Detail Oriented:Capable of carrying out a given task with all details necessary to get the task done well

Dedicated:Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Growth Opportunities:Inspired to perform well by the chance to take on more responsibility

Goal Completion:Inspired to perform well by the completion of tasks

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.