Logistics Coordinator

Aston Carter; Bay Shore (NY); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Disability insurance

HSA

Transportation benefits

Employee Assistance Program

PTO / Vacation or Sick Leave

Job summary

Aston Carter is hiring a Logistics Coordinator in Bay Shore, NY to support supply chain operations in a fast-paced manufacturing setting.

You will coordinate shipments, manage PO tracking, and liaise between Purchasing, Production, Logistics, and QA to ensure timely delivery and accurate records. This role emphasizes detail, problem-solving, and cross-team communication.

Qualifications

• Minimum of 1 year of logistics, supply chain, transportation, or related experience.
• Experience working within a manufacturing environment.
• Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUPs.
• Experience coordinating products, shipments, and transportation lanes.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to collaborate effectively across multiple departments and priorities.
• Strong problem-solving skills and the ability to work independently in a fast-paced environment.

Responsibilities

• Serve as the central point of communication between suppliers and internal teams to move products through the supply chain.
• Monitor and track daily purchase orders to ensure materials are received and closed out accurately.
• Proactively review upcoming purchase orders and confirm delivery schedules and appointments.
• Communicate with suppliers to ensure timely shipments and resolve delivery-related issues.
• Maintain specification sheets, supplier documents, and other critical records in cloud systems.
• Create and maintain cost analysis spreadsheets by gathering supplier data.
• Support QA by obtaining COAs and required documentation.
• Identify potential supply chain disruptions and communicate updates to stakeholders.
• Maintain current logistics information and records.

Skills

Pivot Tables

VLOOKUPs

Excel

Logistics Coordination

Cross-Functional Collaboration

Attention to Detail

Communication

Tools

ERP Systems

Inventory management systems

Job description

Hiring a Logistics Coordinator/Admin Support!

Are you a highly organized professional who enjoys coordinating details, building relationships, and ensuring everything arrives on time? We're looking for a Logistics Coordinator to play a critical role in supporting our supply chain operations. In this position, you'll work cross-functionally with Purchasing, Production, Logistics, and Quality Assurance teams to ensure materials, documentation, and deliveries are tracked accurately and efficiently.

This is an excellent opportunity for someone who thrives in a fast-paced manufacturing environment, enjoys problem-solving, and wants to make a direct impact on operational success.

What You'll Do

As a Logistics Coordinator, you will be the central point of communication between suppliers and internal teams, helping ensure products move seamlessly through the supply chain.

Key Responsibilities

• Monitor and track daily purchase orders to ensure scheduled materials are received and closed out accurately.
• Proactively review upcoming purchase orders and confirm delivery schedules and appointments.
• Communicate with suppliers to ensure timely shipments and resolve delivery-related issues.
• Serve as a liaison between Purchasing, Production, Logistics, and Quality Assurance teams to support operational success.
• Upload and maintain specification sheets, supplier documents, and other critical records in the company's cloud-based systems.
• Create and maintain cost analysis spreadsheets by gathering and organizing supplier data.
• Support the Quality Assurance team by obtaining Certificates of Analysis (COAs) and other required documentation.
• Help identify potential supply chain disruptions and communicate updates to key stakeholders.
• Maintain accurate records and ensure all logistics information is current and accessible.

Required Qualifications

• Minimum of 1 year of logistics, supply chain, transportation, or related experience.
• Experience working within a manufacturing environment.
• Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUPs.
• Experience coordinating products, shipments, and transportation lanes.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to collaborate effectively across multiple departments and priorities.
• Strong problem-solving skills and the ability to work independently in a fast-paced environment.

Preferred Qualifications

• Experience with ERP, inventory management, or supply chain management systems.
• Understanding of supplier coordination, lead times, and delivery scheduling.
• Experience supporting quality documentation processes, including Certificates of Analysis (COAs).
• Ability to learn new systems and processes quickly.

Why Join Us?

• Play a key role in keeping production running smoothly and efficiently.
• Gain valuable exposure to purchasing, logistics, production, and quality operations.
• Work alongside experienced supply chain professionals in a collaborative environment.
• Develop your skills in supplier management, transportation coordination, and data analysis.
• Make a visible impact on the success of the business every day.

Work Environment

This is an office-based position working closely with a team of buyers and operational partners. Flexibility is important, as occasional evening or weekend support may be required to meet critical production and business needs.

Job Type & Location

This is a Contract position based out of Bay Shore, NY.

Pay And Benefits

The pay range for this position is $23.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life &DD for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Bay Shore,NY. Application Deadline This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.