Logistics Associate

WeTheHobby; City of Rochester (NY); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Modern office setting

Lively atmosphere

Welcoming and inclusive culture

Team that cares about one another

Job summary

WeTheHobby is hiring a Logistics Associate in Rochester, NY to manage receiving, shipping, and inventory across our fast-growing operations. You'll help coordinate carrier pickups, verify shipments, and maintain accurate records while supporting efficiency improvements.

The role involves cross-functional collaboration, physical logistics tasks, and adherence to safety and quality standards in a dynamic sports-entertainment and ecommerce environment.

Qualifications

• Experience in shipping, receiving, warehouse, logistics, inventory, or distribution operations.
• Experience using shipping software and standard computer applications.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication, problem-solving, and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment while adapting to changing business needs.

Responsibilities

• Receive, inspect, and verify incoming shipments for accuracy, quality, and completeness.
• Coordinate outbound shipments with proper packaging, labeling, invoicing, and shipping docs, including international shipments.
• Coordinate inventory transfers between facilities based on operational needs.
• Maintain accurate shipping, receiving, and inventory records.
• Maintain clean, organized warehouse areas and assist with inventory counts and audits.
• Identify opportunities to improve shipping and logistics processes and propose solutions.

Skills

Shipping operations

Organizational skills

Communication

Time management

Multitasking

Teamwork

Problem-solving

Attention to detail

Driver's license

Tools

ShipStation

UPS WorldShip

FedEx Ship Manager

ERP software

Job description

Logistics Associate

WeTheHobby Rochester, New York, United States

About this position

About WeTheHobby

WeTheHobbyis a thriving sports entertainment company with global reach, headquartered in Rochester, NY. We value creativity, diversity, innovation, dedication, and our community!

Our work environment includes:

• Modern office setting
• Lively atmosphere
• A team that cares about one another
• Welcoming and inclusive culture

Since ourinceptionin 2021,WeTheHobbyhas grown dramatically (and profitably) with over 250 full-time staff and 250,000+ followers across our social and marketplace channels. Weoperateat the intersection of entertainment, sports, and eCommerce, revolutionizing the way fans engage with sports cards. If you are a hands-on leader who thrives in fast-paced, high-growth environments and takes pride in keeping operations running smoothly behind the scenes, this is the role for you!

Find us onsocial: @wethehobby (Instagram, Twitter, YouTube, TikTok, Facebook)

Shipping & Receiving

• Receive, inspect, and verify incoming shipments for accuracy, quality, and completeness.
• Coordinate outbound shipments, ensuring proper packaging, labeling, invoicing, and shipping documentation, including international shipments.
• Coordinate inventory transfers between company facilities based on operational needs.
• Maintain accurate shipping, receiving, and inventory records.
• Maintain clean, organized, and efficient shipping, receiving, and warehouse areas.
• Assist with inventory counts, audits, reconciliations, and stock organization.
• Identify opportunities to improve shipping, receiving, and logistics processes and recommend solutions to the Logistics Manager.

Logistics & Inventory Coordination

• Coordinate pickups and deliveries with carriers, freight providers, and vendors.
• Track inbound and outbound shipments to ensure timely delivery.
• Monitor shipping and receiving metrics and identify opportunities to improve efficiency and accuracy.
• Safely operate company vehicles, including a cargo/sprinter van, to transport inventory and materials between company facilities as needed.
• Support inventory movement and replenishment activities to meet operational priorities.

Quality & Inventory Control

• Perform quality inspections on incoming products and outgoing shipments.
• Investigate and resolve shipment discrepancies, damaged merchandise, and inventory issues.
• Ensure inventory is stored, handled, and transported safely and accurately.
• Support continuous improvement initiatives to enhance logistics efficiency and inventory accuracy.
• Support purchasing and inventory administration through accurate purchase order creation, sales order entry, and related system updates.

Cross-Functional Collaboration

• Partner with Procurement, Product, Breaking, Operations, Customer Experience, and other departments to coordinate inventory movement, shipping priorities, and operational needs.
• Communicate professionally with vendors, freight carriers, customers, and business partners.
• Provide regular updates to the Logistics Manager regarding shipping, receiving, inventory, and logistics performance.
• Support cross-functional operational initiatives and assist other departments as business needs require.

Required Qualifications

• Previous experience in shipping, receiving, warehouse, logistics, inventory, or distribution operations.
• Experience using shipping software and standard computer applications.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication, problem-solving, and time management skills.
• Ability to prioritize multiple tasks in a fast-paced environment while adapting to changing business needs.
• Positive attitude with a strong work ethic and commitment to teamwork.
• Valid driver's license with the ability to meet Company motor vehicle standards, including successful completion of annual Motor Vehicle Record (MVR) reviews.

Preferred Qualifications

• Experience with inventory management systems or ERP software.
• Experience using ShipStation, UPS WorldShip, FedEx Ship Manager, or similar shipping platforms.
• Experience with international shipping, customs documentation, and Electronic Export Information (EEI) filings.
• Experience operating warehouse equipment such as pallet jacks and hand trucks. Interest in sports and knowledge of the sports card hobby is a plus.

Physical Requirements

This position requires regular physical activity and movement between office, shipping, receiving, storage, and warehouse environments. The employee must be able to:

• Stand and walk for extended periods throughout the workday.
• Frequently bend, stoop, kneel, crouch, reach, push, pull, and twist while handling inventory, shipments, and equipment.
• Regularly lift, carry, move, and position boxes, shipping materials, and products weighing up to 50 pounds without assistance.
• Occasionally move heavier items using appropriate equipment or team assistance.
• Load, unload, organize, and transport inventory throughout office, shipping, receiving, storage, and warehouse areas.
• Operate pallet jacks, carts, hand trucks, scanners, and other material handling equipment as needed.
• Safely operate a company vehicle, including a cargo/sprinter van, to transport inventory and materials between company locations.
• Work in a variety of environments, including office spaces, shipping and receiving areas, loading docks, and warehouse settings, with varying temperatures, moderate noise levels, and frequent movement of people and equipment.

Compensation & Schedule

• Full-time, 40hours/week.
• Schedule: Monday - Friday; occasional weekends needed for inventory count purposes
• Hourly Rate: starting $23 - $25 based upon experience
• To comply with Federal law, WeTheHobby participates in E-Verify. All newly hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility.
• Valid driver's license with the ability to meet Company motor vehicle standards, including successful completion of annual Motor Vehicle Record (MVR) reviews