Logistics Assistant

Vilebrequin; New York (NY); On-site; Full time

Job summary

Join a leading luxury beachwear brand as a Logistics Assistant in New York. You'll support supply chain operations, manage orders, and work closely with partners to ensure smooth logistics. Ideal for detail-oriented individuals with logistics experience. Enjoy a vibrant team culture and comprehensive benefits.

Benefits

Medical, Dental, and Vision insurance

Paid vacations (17 days a year) and holidays

401k plan with employer contribution

Tax-free commuter benefits

Generous employee discount

Mental Wellness App (Headspace)

Qualifications

• 1-2 years of experience in retail logistics.
• Proficiency with Microsoft Excel (pivot tables, VLOOKUP’s).

Responsibilities

• Create and manage orders through the ERP system.
• Assist with inbound and outbound shipments.
• Run weekly and monthly reports on shipments.

Skills

Communication

Problem Solving

Time Management

Organizational Skills

Attention to Detail

Tools

Microsoft Excel

Job description

ABOUT VILEBREQUIN

Founded in St. Tropez in 1971, Vilebrequin is an established leader in luxury beachwear. Today, the brand has a global presence in 70 countries with 184 stores and over 650 branded corners in leading department stores. Season after season, Vilebrequin promises elegance on vacation, passing on a lasting idea of casual charm, from father to son and mother to daughter. The brand has mastered the art of tailoring swimwear, using expert craftsmanship and bold designs, all with one goal in mind: to make summer last all year long.

YOUR OPPORTUNITY

Your opportunity to join a dynamic team where every day feels like a holiday awaits! Our Logistics department is seeking an energetic and detail-oriented Logistics Assistant, who will support the facilitation of supply chain operations (wholesale, retail, and e-commerce) and coordinating processes to achieve effective distribution of the goods. This individual will work closely with 3PL, carriers, and other partners. This role reports to our Logistics Manager.

YOUR IMPACT

Order Management:

• Create, allocate, transmit and transmit orders through the company’s ERP system. Monitor process with 3PL and share details and updates with other departments and/or customers.
• Responsible for the order maintenance in the ERP system and run OM reports on a weekly and

monthly basis. Review order status with the Retail and Wholesale department and execute

adjustments as needed.

• Create supply orders for all retail stores on a monthly basis and ensure accurate inventory. Communicate with store managers of any shortages.

Customer Returns

• Create Retail and Wholesale customers (B2B) RAs, upload information in a shared file and monitor warehouse process until receipt is complete.
• Generate CM based on receipts.

Inbound Shipments:

• Assist Logistics Manager with all inbound shipments from suppliers across the world. From RFQ approval, follow up with carriers and share updates with the warehouse for planning purposes.
• Record all shipping updates, international and domestic, on a shared drive and update on a daily basis. Share information with other corporate departments once a week.

Outbound Shipments:

• Manage all domestic shipments and some international (Puerto Rico, Canada, and Mexico).
• Plan and track shipments of orders according to customer requirements.

Reporting

• Run weekly and monthly reports on all shipments and operations related to inbound and outbound. Keep records of all and share reports with other departments.
• Run data using the carrier’s platform and create a monthly report.
• Assist with analysis of costs within the department and any general administrative tasks and workload.

Daily Operations

• Work closely with the warehouse team and support Logistics Manager in ensuring daily operations run smoothly.
• Complete ad-hoc tasks and other duties, as assigned.

Samples

• Responsible for organizing shipments, receiving, scanning, and inventory of all samples at our showroom.
• Monitor shipments and liaise with suppliers/procurement team. Share information with the corporate team.

DESIRED SKILLS AND EXPERIENCE

• 1-2 years of experience in retail logistics.
• Proficiency with Microsoft Excel (pivot tables, VLOOKUP’s).
• Excellent communication skills – both verbal and written.
• Meticulous attention to detail.
• Strong problem solving, time management, and organizational skills.
• Ability to analyze data and understand connections, recognize opportunities for process improvement in these connections.
• Win-together mentality

BENEFITS JUST FOR YOU

We offer a comprehensive range of benefits to our valued associates. Depending on your position and your location, here are a few highlights of what you might be eligible for:

• Medical, Dental, and Vision insurance
• Paid vacations (17 days a year) and holidays
• A 401k plan with an employer contribution
• Tax-free commuter benefits
• A generous employee discount
• Mental Wellness App (Headspace)

OUR COMMITMENT

The compensation for this role is $27.84 per hour. The rate of pay offered will be dependent upon the candidate’s relevant skills and experience.

Vilebrequin is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity and/or expression, marital status, age, national origin, disability, genetic information, veteran status, or any other status protected by federal, state, or local law.