Logistics and Purchasing Coordinator

Newman Properties Inc; Village of Castleton-on-Hudson (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

401(k) plan

Paid time off

Professional development

Job summary

Newman Properties Inc. is seeking a Logistics & Purchasing Coordinator to manage inbound/outbound materials, maintain inventory accuracy, and coordinate shipments for production and installation operations. This role ensures on-time deliveries, materials availability, and budget adherence.

The position involves purchasing materials, monitoring stock levels, and maintaining vendor relationships. It requires ERP experience, forklift operation, and strong communication with project teams and

Qualifications

• 2+ years in shipping/receiving, purchasing, or warehouse operations.
• Comfortable with ERP or inventory software; able to learn SquareCoil quickly (training provided).
• Strong attention to detail with PO matching, inventory counts, and freight documentation.
• Solid written and verbal communication for vendor and internal coordination.
• Ability to lift 50+ lbs and operate a forklift/pallet jack.
• Valid driver’s license and be able to pass a DOT physical.

Responsibilities

• Receive, inspect, and verify incoming shipments for accuracy and quality.
• Unload and organize incoming materials, hardware, and sign components.
• Prepare and package finished signs and materials for shipment or delivery.
• Coordinate freight pickups, local deliveries, and carrier scheduling.
• Maintain shipping records, packing slips, bills of lading, tracking information, and permits.
• Ensure all outgoing products are packaged securely and professionally.
• Assist with loading installation vehicles and coordinating with project managers to align delivery with install schedule.
• Maintain clean, safe, and organized warehouse and shipping areas.

Skills

Attention to detail

Vendor coordination

ERP / inventory software

Forklift operation

Communication

DOT medical fitness

Tools

SquareCoil

Shopvox

Cyrious

Job description

Primary Objective

The Logistics & Purchasing Coordinator is responsible for managing incoming and outgoing materials, maintaining inventory accuracy, coordinating shipments, and purchasing materials and supplies needed for production and installation operations. This role plays a critical part in ensuring projects are delivered on time, materials are available when needed, and inventory is properly tracked, organized, and on budget.

Key Responsibilities

Shipping & Receiving

• Receive, inspect, and verify incoming shipments for accuracy and quality.
• Unload and organize incoming materials, hardware, and sign components. [KS2]
• Prepare and package finished signs and materials for shipment or delivery.
• Coordinate freight pickups, local deliveries, and carrier scheduling.
• Maintain shipping records, packing slips, bills of lading, tracking information, and any required permits.
• Ensure all outgoing products are packaged securely and professionally.
• Assist with loading installation vehicles and preparing job site materials while coordinating with project managers to ensure the delivery window aligns with the install schedule.
• Maintain clean, safe, and organized warehouse and shipping areas.

Purchasing

• Order materials, supplies, tools, and equipment required for production and installation.
• Monitor inventory levels and replenish stock as needed.
• Develop and maintain relationships with vendors and suppliers.
• Compare pricing, negotiate costs, and identify cost‑saving opportunities.
• Track purchase orders, back orders, and ensure timely delivery of materials.
• Work closely with production, project management, and leadership teams to forecast material needs.
• Coordinate with project managers and estimators when substitutions or upgrades affect job cost.
• Resolve issues related to shortages, damaged goods, or incorrect shipments.
• Maintain accurate purchasing and inventory records.

Inventory & Operations Support

• Conduct routine cycle counts and inventory audits.
• Organize and label inventory for efficient retrieval.
• Assist with job staging and material preparation for production and installation teams.
• Support continuous improvement efforts related to warehouse organization and inventory processes.
• Follow all company safety procedures and OSHA guidelines.

Qualifications

Required

• 2+ years in shipping/receiving, purchasing, or warehouse operations (sign, fabrication, or custom manufacturing strongly preferred)
• Comfortable with ERP or inventory software; able to learn SquareCoil quickly (training provided)
• Strong attention to detail with PO matching, inventory counts, and freight documentation
• Solid written and verbal communication for vendor and internal coordination
• Ability to lift 50+ lbs and operate a forklift/pallet jack
• Valid driver’s license and be able to pass a DOT physical

Preferred

• Prior experience with SquareCoil or another sign-industry ERP (Cyrious, Shopvox, etc.)
• Familiarity with sign-industry materials and vendors
• Experience arranging LTL freight for oversized loads
• Forklift certification

Benefits

• Competitive salary and performance‑based bonuses
• Comprehensive health, dental, and vision insurance
• Company paid Short‑and Long‑Term Disability and a life insurance policy
• Paid time off, including Birthday PTO
• 401(k) plan with company match
• Professional development and training opportunities

Physical Requirements

The physical requirements of the job in an office and warehouse environment, including, but not limited to the following: Prolonged sitting while operating computer and office equipment, lifting up to 50 pounds repeatedly throughout the day.