Logistics and Missions Officer

iScale Solutions; United States; Remote; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Vacation & sick leave

Health coverage

Statutory benefits

Learning opportunities

Team engagement

Modern tools

Career growth

Inclusive culture

Job summary

Iscale Solutions is seeking a Logistics Coordinator to manage travel, accommodations, and event logistics for experts and project teams in the United States. You will organise trainings, field visits and meetings, handling venues, catering, transport, equipment and on-site support.

The role requires 2–3 years of logistics or related experience, strong organisational skills and proficiency in Word/Excel. English proficiency is essential; French is a plus.

Qualifications

• Bachelor’s degree in logistics, administration, business, tourism, event/project management or a related field.
• 2–3 years of relevant experience in logistics, travel or mission coordination, event organisation, administration or project support.
• Knowledge of supplier coordination, procurement, expense documentation, filing and audit-readiness; international cooperation or donor-funded project experience is an advantage.
• Proficiency in Microsoft Word, Excel and shared filing systems; strong organisation, attention to detail, communication, prioritisation and problem-solving skills.
• Good written and spoken English; French is an advantage.

Responsibilities

• Coordinate travel, accommodation, transfers and mission documentation for experts, project teams and authorised participants.
• Organise workshops, trainings, meetings, field visits and events, including venues, catering, transport, equipment and on-site support.
• Serve as the logistics contact for experts and project teams; communicate arrangements and resolve operational issues.
• Collect, verify, file and archive invoices, bookings, attendance sheets, travel records and other documents for payment, audits and reporting.
• Support simple logistics and office purchases by obtaining quotations, coordinating suppliers, tracking deliveries and maintaining supplier records.
• Coordinate with procurement, finance and project teams to ensure budget alignment, procedural compliance and complete documentation.
• Maintain mission calendars, event trackers, purchase records and filing systems; contribute to reports and process improvements.

Skills

Logistics coordination

Communication

Organization

Prioritization

Problem solving

Education

Bachelor's degree in logistics/administration/business/related field

Tools

Microsoft Word

Excel

Job description

• Coordinate travel, accommodation, transfers and mission documentation for experts, project teams and authorised participants.


• Organise workshops, trainings, meetings, field visits and events, including venues, catering, transport, equipment and on-site support.


• Serve as the logistics contact for experts and project teams; communicate arrangements and resolve operational issues.


• Collect, verify, file and archive invoices, bookings, attendance sheets, travel records and other documents for payment, audits and reporting.


• Support simple logistics and office purchases by obtaining quotations, coordinating suppliers, tracking deliveries and maintaining supplier records.


• Coordinate with procurement, finance and project teams to ensure budget alignment, procedural compliance and complete documentation.


• Maintain mission calendars, event trackers, purchase records and filing systems; contribute to reports and process improvements.

Requirements

• Bachelor’s degree in logistics, administration, business, tourism, event/project management or a related field.


• At least 2-3 years of relevant experience in logistics, travel or mission coordination, event organisation, administration or project support.


• Knowledge of supplier coordination, basic procurement, expense documentation, filing and audit-readiness; international cooperation or donor-funded project experience is an advantage.


• Proficiency in Microsoft Word, Excel and shared filing systems; strong organisation, attention to detail, communication, prioritisation and problem-solving skills.


• Good written and spoken English; French is an advantage.

What we offer

• Competitive Salary Package: Receive a pay package that matches your skills and experience.


• Vacation and Sick Leave credits: Enjoy vacation and sick leave credits to maintain work-life balance.


• Health Coverage: Get medical, dental, and vision insurance for you and your dependents.


• Government-Mandated Benefi ts: Full coverage of all statutory benefi ts like SSS, PhilHealth, and Pag-IBIG.


• Learning Opportunities: Access training, certifi cations, and mentorship to grow your career.


• Team Engagement: Join team-building activities and wellness programs.


• Modern Tools: Use the latest technology to excel in your role.


• Career Growth: Clear paths for promotion and professional development.


• Inclusive Culture: Be part of a diverse, supportive, and collaborative global team.