Logistics Analyst II or Logistics Documentation Coordinator

SGS Consulting; New York (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

SGS Consulting seeks an Administrative Specialist to support logistics, trade compliance, and site operations. You will maintain filing systems, manage document flow, and review import/export paperwork for accuracy.

You will also assist with shipping, inventory records, and audits, using Microsoft Office and ERP systems to produce reports. The role requires 1–3 years in administrative or logistics-related work and experience with logistics documents.

Qualifications

• 1–3 years of administrative, documentation, or logistics-related experience.
• Preferred: experience with logistics/supply chain documents, ERP systems, and basic import/export regulations.

Responsibilities

• Provide administrative and operational support for logistics, trade compliance, and site operations.
• Maintain organized physical and digital filing systems for operational and compliance documents.
• Manage document flow to ensure accuracy, completeness, and timely distribution.
• Review import/export documentation (invoices, packing lists, BOLs, COO, AES/EEI) for accuracy and compliance.
• Archive and maintain records for audits, inspections, and internal reviews.
• Assist with shipping, receiving, inventory documentation, and cycle count records.
• Coordinate with warehouse staff, freight forwarders, and carriers to align shipment documentation.
• Track shipments and communicate status updates across internal teams.
• Support onboarding documentation for vendors, visitors, and contractors.
• Provide administrative support during audits and compliance reviews.
• Use Microsoft Office tools (Excel, Word, Outlook) to prepare reports, logs, and tracking tools.

Skills

Documentation & Record Management

Administrative & Technical Proficiency

Import/Export Compliance Knowledge

Tools

Microsoft Office

ERP Systems

Job description

Job Responsibilities:

• Provide administrative and operational support for logistics, trade compliance, and site operations.
• Maintain organized physical and digital filing systems for operational and compliance documents.
• Manage document flow to ensure accuracy, completeness, and timely distribution.
• Review import/export documentation (invoices, packing lists, BOLs, COO, AES/EEI) for accuracy and compliance.
• Archive and maintain records for audits, inspections, and internal reviews.
• Assist with shipping, receiving, inventory documentation, and cycle count records.
• Coordinate with warehouse staff, freight forwarders, and carriers to align shipment documentation.
• Track shipments and communicate status updates across internal teams.
• Support onboarding documentation for vendors, visitors, and contractors.
• Provide administrative support during audits and compliance reviews.
• Use Microsoft Office tools (Excel, Word, Outlook) to prepare reports, logs, and tracking tools.

Skills:

• Documentation &; Record ManagementAdministrative &; Technical Proficiency (Microsoft Office &; ERP Systems)Import/Export Compliance Knowledge

Education/Experience:

• 1–3 years of administrative, documentation, or logistics-related experiencePreferred: experience with logistics/supply chain documents, ERP systems, and basic import/export regulations.