Logistic Billing Specialist

Marquee Staffing; Vista (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Marquee Staffing is seeking an Import Entry and Billing Coordinator to support import compliance and international logistics by organizing Customs entry documents and freight-forwarder invoices.

The role works with internal teams, Customs Brokers, freight forwarders, and Accounts Payable to ensure accuracy and proper processing of documentation and shipment charges, with emphasis on detail, organization, and timely follow-up.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Experience with importing goods, customs documentation, freight forwarding, or international logistics is preferred.
• Experience reviewing invoices, shipment documentation, or financial records is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to identify discrepancies and follow up on missing or incorrect information.
• Self-motivated and able to work independently.
• Results-oriented with the ability to meet deadlines.
• Strong written and verbal communication skills.
• Good interpersonal and customer-service skills.
• Knowledge of U.S. Customs regulations is highly desirable.
• SAP experience preferred.
• Proficiency with Microsoft Office, including Outlook and Excel.
• Ability to handle multiple tasks and maintain organized records.

Responsibilities

• Receive Customs entries from Customs Brokers through email or applicable websites.
• Print, organize, and log Customs entries and forward documentation for review and audit.
• Review entry logs and documentation for accuracy and completeness.
• Receive audited Customs entries and ensure the corresponding freight-forwarder invoice has been received.
• Review freight-forwarder invoices and compare them against Customs entries and shipment details to identify discrepancies.
• Verify that invoices include all applicable charges associated with each shipment.
• Code freight-forwarder invoices using the appropriate GL accounts.
• Verify invoices and supporting documentation contain all required information before submission.
• Forward coded invoices and supporting documentation to Accounts Payable for processing and payment.
• Maintain organized import and shipment records and documentation.
• Assist with pulling files, making copies, organizing entries, and other administrative tasks related to import compliance.
• Provide general administrative support to the Trade Compliance and Logistics team as needed.

Skills

Attention to detail

Organizational skills

Time management

Discrepancy resolution

Independent worker

Communication skills

Customer service

Education

High school diploma or equivalent

College degree preferred

Tools

SAP

Excel

Outlook

Microsoft Office

Job description

Import Entry and Billing Coordinator Job Summary

The Import Entry and Billing Coordinator supports import compliance and international logistics operations by organizing Customs entry documentation and freight-forwarder invoices. This position works closely with internal departments, Customs Brokers, freight forwarders, and Accounts Payable to ensure import documentation and shipment charges are accurate, complete, and properly processed.

Essential Responsibilities

• Receive Customs entries from Customs Brokers through email or applicable websites.


• Print, organize, and log Customs entries and forward documentation for review and audit.


• Review entry logs and documentation for accuracy and completeness.


• Receive audited Customs entries and ensure the corresponding freight-forwarder invoice has been received.


• Review freight-forwarder invoices and compare them against Customs entries and shipment details to identify discrepancies.


• Verify that invoices include all applicable charges associated with each shipment.


• Code freight-forwarder invoices using the appropriate General Ledger (GL) account numbers.


• Verify invoices and supporting documentation contain all required information before submission.


• Forward coded invoices and supporting documentation to Accounts Payable for processing and payment.


• Maintain organized import and shipment records and documentation.


• Assist with pulling files, making copies, organizing entries, and other administrative tasks related to import compliance.


• Provide general administrative support to the Trade Compliance and Logistics team as needed.

Qualifications

• Education: High school diploma or equivalent required. College degree preferred.


• Experience: Previous experience with importing goods, Customs documentation, freight forwarding, or international logistics is preferred.


• Experience: Experience reviewing invoices, shipment documentation, or financial records is a plus.


• Knowledge, Skills & Abilities: Strong attention to detail and accuracy.


• Knowledge, Skills & Abilities: Excellent organizational and time-management skills.


• Knowledge, Skills & Abilities: Ability to identify discrepancies and follow up on missing or incorrect information.


• Knowledge, Skills & Abilities: Self-motivated and able to work independently.


• Knowledge, Skills & Abilities: Results-oriented with the ability to meet deadlines.


• Knowledge, Skills & Abilities: Strong written and verbal communication skills.


• Knowledge, Skills & Abilities: Good interpersonal and customer-service skills.


• Knowledge, Skills & Abilities: Knowledge of U.S. Customs regulations is highly desirable.


• Knowledge, Skills & Abilities: SAP experience preferred.


• Knowledge, Skills & Abilities: Proficiency with Microsoft Office, including Outlook and Excel.


• Knowledge, Skills & Abilities: Ability to handle multiple tasks and maintain organized records.

Physical & Work Environment

• Primarily an office environment.


• Requires sitting and working at a computer for extended periods.


• Regular use of a computer, email, and other office equipment.


• Ability to maintain focus and accuracy while handling detailed documentation.

#MS-CBADMIN