Local School Bookkeeper - Anticipated

Alabama State Department of Education; Dothan (AL); On-site; USD 35,000 - 52,000; Full time

Job summary

Dothan City Schools is seeking a Bookkeeper for the local school to manage daily financial tasks and reporting. You will handle receipts, posting, and payroll preparation in a busy school environment.

The role requires accuracy, discretion, and knowledge of school accounting procedures. Reports to the Principal/CSFO, with duties aligned to the system’s compensation plan and calendar.

Qualifications

• High school diploma or equivalent required.
• Three (3) years’ experience as a bookkeeper or two (2) years’ experience as a secretary in the school system.
• Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.

Responsibilities

• Receive, count, receipt and post all monies coming through the office for all school accounts.
• Assist with the preparation of the annual and monthly financial reports and prepare monthly payroll.
• Conduct routine bookkeeping duties such as posting, balancing accounts, reconciling bank statements, reporting and making bank deposits.
• Prepare invoices for payment; arrange purchase orders and keep all supporting documents in order.
• Enter receipts into proper activity accounts; provide reports to administrators and teachers.
• Issue checks for purchases approved by the principal.
• Maintain accurate records and procedures for school grants in a timely manner; receive and send in for payment as assigned.

Skills

System accounting & payroll

Computer skills & software

Filing & record-keeping

Organizational skills

Effective written & oral communication

Confidentiality

Alabama driver's license

Education

High school diploma or equivalent

Tools

Word processing software

Spreadsheets

Job description

Bookkeeper, Local School

QUALIFICATIONS:

1. High school diploma or equivalent.
2. Three (3) years’ experience as a bookkeeper with comparative responsibilities in the public or private sector OR
3. Two (2) years’ experience as a secretary with comparable responsibilities in the school system.
4. Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.

SALARY LEVEL

15

FLSA STATUS:

Non-exempt

REPORTS TO:

Principal/CSFO

TERMS OF EMPLOYMENT:

Salary and benefits shall be paid consistent with the system’s approved compensation plan. Length of the work year and hours of employment shall be those established by the system.

REQUIRED DUTIES AND RESPONSIBILITIES:

1. Receive, count, receipt and post all monies coming through the office for all school accounts.
2. Assist with the preparation of the annual and monthly financial reports and prepare monthly payroll.
3. Conduct routine bookkeeping duties such as posting, balancing accounts, reconciling bank statements, reporting and making bank deposits.
4. Prepare invoices for payment; arrange purchase orders and keep all supporting documents in order.
5. Enter receipts into proper activity accounts; provide reports to administrators and teachers.
6. Issue checks for purchases approved by the principal.
7. Observe Alabama and Local School Accounting procedures.
8. Maintain proper files for all documents as assigned.
9. Issue receipt books; assign purchase orders for the procurement of approved materials and supplies.
10. Maintain accurate records and procedures for school grants in a timely manner; receive and send in for payment as assigned.
11. Prepare ticket reports for athletic events; file a concessions-profit report as required.
12. Assist with the handling of field trip expenses; file proper reports.
13. Retain all contracts with individuals or businesses.
14. Assist with secretarial duties as assigned.
15. Participate successfully in the training programs offered to increase skill and proficiency related to assignment.
16. Participate in cross-training activities.
17. Maintain confidentiality regarding school/workplace matters.
18. Model and maintain high ethical standards.
19. Keep Director informed of potential problems or unusual events.
20. Assume other reasonable and equitable job-related duties as assigned by the immediate Director.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

1. Knowledge of system accounting and payroll practices.
2. Ability to perform routine duties guided by standard practice.
3. Skill in filing, record-keeping, keyboarding, and telephone communication.
4. Ability to exercise independent judgment in assigned duties.
5. Ability to operate a computer and utilize software applications for word processing, spreadsheets and other functions.
6. Ability to schedule time, establish priorities and work efficiently.
7. Ability to prepare and maintain accurate and complex financial records and reports.
8. Ability to communicate effectively, both orally and in writing.
9. Excellent organizational skills.
10. Ability to work effectively without supervision.
11. Possess and maintain valid Alabama driver’s license.
12. Skill in interpersonal relationships and communication with the public.
13. Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

SOURCE:

Dothan City Schools, Dothan, Alabama

Salary Schedule