Loan Processing Coordinator

California Bank of Commerce; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

California Bank of Commerce seeks a Loan Processing Coordinator to manage processing and closing of Commercial, Construction, and related loans, ensuring regulatory compliance and adherence to bank policies. You will collaborate with Relationship Managers, Portfolio Managers/Underwriters, and Banking Services Officers to collect due diligence for credit files.

Responsibilities include reviewing conditions, gathering documents, coordinating closings, and ensuring accurate filing and funding.

Qualifications

• Proficiency with standard office software and banking systems.
• Ability to review and interpret credit approvals and documentation.
• Strong attention to detail and process accuracy.
• Excellent written and spoken communication, with client-facing skills.

Responsibilities

• Review credit approval conditions to determine documentation needs.
• Save loan files and supporting documents per policy.
• Review entity docs to determine loan signers and authority.
• Order/review third-party reports (OFACs, title, UCCs, etc.).
• Coordinate loan closings with borrowers and internal teams.
• Prepare disbursement information and ensure correct funding.
• File UCCs and ensure collateral perfection.
• Process post-closing tasks and follow up on exceptions.

Skills

MS Office

Laser Pro

Analytical skills

Time management

Communication skills

Education

High school diploma or GED

Tools

Jack Henry

ITI

FIS/FCM

Job description

Description

JOB SUMMARY:

Loan Processing Coordinator is responsible for processing and closing of Commercial, Construction, Letter of Credit and Consumer loans in accordance with regulatory requirements and company policies and procedures. Works with Relationship Managers, Portfolio Managers/Underwriters and Banking Services Officers to gather due diligence information required for credit file. Responsible for ensuring that loans are properly documented and that both supporting and contractual documentation is internally filed as required by Bank’s procedures, complies with state and federal laws, and protects the interest of the Bank and its Borrowers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Reviews and understands credit approval conditions to determine documentation requirements to complete file
• Save all required loan and supporting documentation in credit files according to bank standards/policy
• Review entity documentation such as by-laws, operating agreements, articles of organization/incorporation to determine loan signers and authority
• Order and/or Review all 3rd party reports, including OFACs, title reports, UCC’s, Flood Certificates, Certificates of Status, CIP, etc.
• Knowledge of Preliminary Title Reports and endorsements/review and address any exception(s)
• Knowledge of escrow documents and requirements
• Accurately request appropriate insurance requirements and endorsements
• Order/Review loan documents to ensure they match with credit approval, and confirm that all signatures, initials, and notarizations (as needed) are properly completed
• Coordinate loan closings with Borrower, Relationship Manager, Title/Escrow, and/or Attorney as needed/requested
• Compiles accurate disbursement information to ensure the bank collects all required fees and the loan is funded correctly
• Ensures collateral is perfected/File UCCs according to UCC requirements
• Prepares Loan Boarding package/Closes and disburses loans in accordance with federal laws, Bank policy, regulations and approved loan commitment. Closing may include entering Wires per disbursement instructions
• Responsible for 3rd party invoice processing/GL Transactions
• Responsible for post-funding tickler items - UCC Post-Searches, Title Policies, etc.
• Researches and corrects external & internal audit exceptions as directed
• Responsible for adhering to and complying with all Bank policies and Federal and State banking laws and regulations

Requirements

REQUIRED SKILLS AND ABILITIES:

• Computer skills to include use of Microsoft Office products (Outlook, Excel, Word), Laser Pro and other programs as required.
• Previous experience with any bank mainframe systems such as Jack Henry, ITI, FIS/FCM
• Strong analytical skills, problem solving, time management, and organizational skills. Ability to handle detail-oriented transactions and manage multiple loans at a time.
• Excellent verbal, written and interpersonal communication skills with the ability to explain programs, loan terms, features, policies and benefits to customers and business partners.
• Outstanding interpersonal skills, dedication to teamwork, and enjoys working closely with others.
• Ability to interact with coworkers, follow directions and work rules, and accept constructive feedback.

Education/Licenses/Work Experience:

• High school diploma or GED equivalent required.
• Three to five years’ experience in banking/lending area preferred.

Work Environment

• Standard office environment with a moderate noise level.

Physical Demands

The work environment characteristics and physical requirements described here are representative of those which an employee in this position encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Remain in a stationary position for sustained periods of time.
• Occasionally move about inside the office to access filing cabinets and/or other office machinery.
• Occasionally required to raise objects up to 25 pounds from a lower to a higher position, move objects horizontally from position to position with, and/or bend body downward and forward, and/or extend hands and/or arms in any direction to access files and/or other office machinery.
• Consistent use of a computer and/or other office machinery is required, such as a keyboard, calculator, copy machine, scan machine, and/or computer printer.
• Making substantial and repetitive movements (motions) of the wrists, hands, and/or fingers.
• Close visual acuity is required to perform activities including, but not limited to, preparing and analyzing data and figures, transcribing, viewing a computer terminal, and/or extensive reading.
• Regularly required to communicate verbally with employees, clients, and vendors.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled.

Pay range may vary based on skills, experience, and location.