Loan Documentation Specialist

Exchange Bank; Santa Rosa (CA); On-site; USD 38,572 - 50,971; Full time

Job summary

Exchange Bank is seeking a Loan Documentation Specialist in Santa Rosa, CA. You will prepare and review diverse loan documents, ensuring accuracy, compliance, and proper collateral perfection across consumer, residential, commercial, construction, lines of credit and SBA loans.

You will coordinate with processing, underwriting and loan officers, review requests, and prepare term changes and subordinating documents, contributing to timely closings in a fast-paced environment.

Qualifications

• Equivalent to a high school diploma and 1–2 years of experience in loan servicing, loan documentation or quality control.
• Basic knowledge of LaserPro, FIS/IBS and Abrigo.
• Familiar with loan documentation methods for consumer, residential, commercial and SBA loans.
• Basic knowledge of loan documentation regulatory and compliance codes.
• Basic knowledge of lien perfection requirements.
• SBA lending documentation knowledge is preferred but not required.
• Proficient with word processing, spreadsheets and presentation software.
• Office worker: able to sit/stand and perform standard office tasks.

Responsibilities

• Coordinate with processing, underwriting and loan officers to complete the documentation package.
• Review incoming documentation requests to determine required documents and loan structure.
• Prepare loan documents for various loan types in accordance with bank policies and procedures.
• Prepare change in terms agreements, including rate modifications and re-amortization.
• Review commercial leases and promissory notes to prepare subordinating documents.
• Prepare and provide processing escrow instructions for submission to escrow companies.
• Complete all required loan documentation including UCC filings or amendments and checklists.
• Work independently in a fast-paced, high-volume environment.
• Prioritize workflow and manage a pipeline of multiple loans within SLA.

Skills

Loan documentation

Quality control

Office software

Time management

Communication

Education

High school diploma

Tools

LaserPro

FIS/IBS

Abrigo

Job description

Exchange Bank is looking for a Loan Documentation Specialist to join our team! The Loan Documentation Specialist prepares and reviews loan documentation for all loan types including consumer, residential, letters of credit, commercial, commercial real estate, construction, lines of credit and SBA loans ensuring accuracy and compliance of loan documents and collateral perfection.

Essential Functions

• Loan Documentation:
  • Coordinate with processing, underwriting and loan officers to ensure a complete doc package.
  • Review incoming documentation requests to determine appropriate loan structure and documents required for completeness.
  • Knowledge of entity organizational documents to confirm good standing, validate signing authorities and ensure compliance with lending guidelines.
  • Prepare loan documents for consumer, residential, letters of credit, commercial, commercial real estate, construction, lines of credit and SBA loans, from low to high complexity, in accordance with bank policies and procedures and ensuring accuracy and compliance.
  • Prepare change in terms agreements that amend the original promissory note including rate modifications, re-amortization of complex payment structures, extensions and renewals.
  • Review commercial leases and Promissory Notes to accurately prepare subordinating documents.
  • Prepare and provide processing detailed escrow instructions for submission to escrow companies ensuring efficient closing and funding.
  • Complete all required loan documentation including preparation of new UCC filings or UCC amendments, loan checklists, and escrow instructions.
  • Ability to work independently in a fast paced, high-volume environment.
  • Ability to prioritize workflow and manage a pipeline of multiple loans ensuring files are processed within established SLA.
• Quality Control:
  • Complete peer review of loan documents to ensure accuracy and completeness as detailed in credit approval and request for docs.
• Perform other duties as assigned.

Minimum Qualifications

• A combination of education and experience equivalent to a high school diploma and knowledge typically gained through 1-2 years of experience in loan servicing, loan documentation or quality control.
• Basic knowledge in using the software LaserPro, FIS/IBS and Abrigo.
• Basic knowledge of consumer, residential, letters of credit, commercial, commercial real estate, construction, lines of credit and loans documentation methods and procedures.
• Basic knowledge of loan documentation regulatory and compliance codes and statutes.
• Basic knowledge of lien perfection requirements for loan types.
• Basic knowledge of SBA lending documentation regulations, guidelines and best practices preferred, but not required.
• Skills operating a personal computer including word processing, spreadsheet and presentation software.
• Office worker: Ability to stand, bend, stoop, sit, walk, twist and turn. Ability to lift up to 15 pounds occasionally. Indoor office work environment with a majority of time sitting at a desk.

Compensation

The compensation range for this position is to $27.85 to $37.50 per hour. The compensation offered will fall within this range, commensurate with the candidate's applicable experience, education and skills and experience.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.