Loan Doc Specialist

Western AgCredit; South Jordan (UT); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401(k) with employer match

Paid vacation/holidays/sick leave

Medical, dental, vision insurance

Job summary

Western AgCredit is seeking a detail-oriented Loan Documentation Specialist II in South Jordan, Utah. The role focuses on preparing accurate loan documentation, processing servicing actions, and safeguarding collateral interests with close collaboration with Credit Staff.

The candidate will review closing requirements, lien positions, and various loan documents, ensuring accuracy and compliance in a busy lending environment. A strong emphasis on organization and confidentiality is required.

Qualifications

• High school diploma or equivalent.
• Experience delivering highly accurate work under deadlines.
• Two years of post-secondary education or five years of relevant experience in mortgage or commercial loan documentation, title records, escrow, or paralegal drafting.

Responsibilities

• Prepare loan documents for agricultural real estate, operating, livestock, and equipment loans and servicing actions.
• Review packages for completeness and accuracy; request clarifications as needed.
• Verify borrower's legal existence and authority by reviewing entity documents and titles.
• Order and monitor UCC searches; maintain lien perfection filings.
• Ensure proper execution and safekeeping of collateral instruments; respond to inquiries.

Skills

Attention to detail

Problem solving

Organizational skills

Communication skills

Legal loan knowledge

Business entities understanding

Title insurance knowledge

Microsoft Office proficiency

HotDocs familiarity

eOriginal / Revver filing

Education

High school diploma or equivalent

Post-secondary education (2 years)

Relevant experience (5 years) in loan docs/escrow/title

Tools

Microsoft Word

Excel

Outlook/Teams

Adobe PDFs

Document preparation systems

eOriginal/eFile Cabinet

Job description

POSITION: Loan Documentation Specialist II

LOCATION: South Jordan, Utah

GRADE: 10-11 ($60,000 - $75,000) depending on education and experience. In addition to base salary, the Association offers performance-based variable incentive compensation. Our comprehensive benefits package includes a 401(k) with employer match; paid vacation, holiday and sick leave; medical, dental and vision insurance; life insurance; flexible spending and health savings accounts; and a variety of educational and job-learning opportunities.

POSITION SUMMARY

We are seeking a detail-oriented and knowledgeable Loan Documentation Specialist II to prepare accurate legal loan documentation, process loan servicing actions, and help ensure the organization's collateral interests are properly secured and maintained.

This position works closely with Credit Staff and other Association personnel to prepare loan documents, review closing requirements, monitor lien positions, complete collateral-related follow-up, and provide loan documentation guidance and support.

RESPONSIBILITIES:

• Independently prepare loan documents for agricultural real estate, operating, livestock, and equipment loans, as well as servicing actions.
• Prepare Deeds of Trust, Promissory Notes, UCC Financing Statements, CFS Financing Statements, Deeds of Partial or Full Reconveyance, and other Association-approved loan documents and correspondence.
• Review loan packages for completeness and accuracy, checking for discrepancies in title reports, appraisals, applications, entity documentation, and instructions; request clarification or missing information as needed.
• Review entity, trust, and authority documents (such as articles of organization, operating agreements, trust agreements, and resolutions) to verify the borrower's legal existence, structure, and authority to borrow and pledge collateral.
• Review title reports; order UCC searches; and monitor, process, and maintain CFS and UCC filings and continuations to verify lien perfection.
• Review legal documents prepared by other Loan Documentation Specialists for completeness, accuracy, and appropriateness, and communicate discrepancies and corrections to the appropriate staff members.
• Follow up on outstanding loan requirements so closing conditions are completed promptly, and review processed loans to confirm closing requirements have been satisfied.
• Process loan modifications, maturity extensions, and lien releases for paid-in-full loans, coordinating with Credit Staff, title companies, and outside counsel.
• Review original loan documents to confirm they are properly executed and safeguarded; secure and monitor water stock certificates, certificates of title, and other instruments held as collateral; and maintain Collateral Registers.
• Respond to inquiries and provide support to Association personnel who need assistance with loan documentation.
• Perform additional duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

The successful candidate will demonstrate:

• A strong commitment to producing highly accurate and complete work.
• Ability to recognize problems, exercise sound judgment, and make appropriate independent decisions.
• Strong organizational, planning, analytical, and prioritization skills, with the ability to manage multiple assignments and meet established deadlines.
• Effective written, verbal, interpersonal, and professional communication skills, with the ability to work collaboratively and provide knowledgeable assistance to internal staff.
• Working knowledge of legal requirements for loans secured by real and personal property, and of loan documentation processes, procedures, and methods, or the ability to quickly acquire such knowledge.
• A general understanding of business entities, their structure, and documentation; an understanding of title insurance practices and procedures is preferred.
• A basic understanding of agriculture is preferred.
• Ability to safeguard confidential borrower information and original documents, with a commitment to internal controls.
• Proficiency with Microsoft Windows-based applications (Word, Excel, Outlook, Teams), Adobe PDFs, document sharing portals, web-based applications, and document preparation, scanning, and storage processes.
• Experience with or ability to learn: HotDocs document preparation software and the Revver/eFile Cabinet and eOriginal electronic filing systems.

EDUCATION AND EXPERIENCE:

Required:

• A high school diploma or equivalent.
• Past work experience demonstrating the ability to perform highly accurate work while organizing and prioritizing competing deadlines.

Preferred (one of the following):

• Two years of post-secondary education; or
• Five years of relevant experience in one or more of these areas:
  • Mortgage or commercial loan documentation.
  • Title company records research, loan closing, or document preparation.
  • Escrow services.
  • Paralegal or legal assistant drafting of legal/entity documents or contracts.

ABOUT THE ASSOCIATION:

For over 100 years, the Association has been providing agricultural lending services to commercial and mortgage borrowers in Utah and portions of Wyoming, Nevada and Arizona.

EEO/AA Employer M/F/V/D