Loan Documentation Specialist

American AgCredit; Montrose (CO); Hybrid; USD 53,000 - 86,000; Part time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401k with employer match

Paid time off and holidays

Volunteer time off

Job summary

American AgCredit seeks a part-time professional to manage the document preparation process for mortgage and commercial loans. You will draft and review loan documents, perform lien perfection, and coordinate with lenders and staff to expedite processing in a centralized loan documentation department.

The role requires knowledge of loan documentation, strong written and verbal communication, and the ability to work under time constraints.

Qualifications

• Requires high school diploma plus at least two years of post-high school education.
• Demonstrated ability to generate accurate work and meet deadlines.
• Knowledge of legal loan documentation practices preferred.
• Ability to work independently and handle multiple tasks.

Responsibilities

• Prepare and review mortgage and commercial loan documents.
• Draft and assemble master agreements, notes, and security documents.
• Ensure closing conditions and controls are reflected in documents.
• Review trust certifications and entity documentation for signers.
• Analyze appraisal and title information to verify collateral.
• Communicate with branches and staff to resolve documentation issues.
• Assist with escrow instructions and post-close conditions.
• Perform other duties as assigned.

Skills

Written communication

Verbal communication

Interpersonal skills

Time management

Detail oriented

Education

High school diploma with post-secondary education

Tools

Office software

Job description

Why should you join our team?

American AgCredit offers a unique opportunity to be a part of a national financial system supporting those who feed, clothe and fuel the world. We are a growing organization embracing collaboration and innovation while delivering transformative solutions. American AgCredit provides a cultivating environment where you truly make a difference for our customers and teams.

Benefits offered by American AgCredit:

• Commitment to agriculture and the communities we serve
• Family friendly work environment
• Investment in employee development
• Medical, Dental and Vision coverage
• Outstanding 401k - automatic 3% employer contribution, plus match up to 6%
• Generous Paid Time Off (Vacation accrued at 21 days annually, Sick Days accrued at 15 days annually, 12 paid holidays, plus 16 hours of volunteer time)
• Competitive Incentive Compensation Plan
• Disability & Life Insurance
• Employee mental, physical, and financial wellness programs
• The position is bonus eligible based on association and personal performance

Position will be posted until filled.

BASIC FUNCTION:

The Retail Documentation Specialist is responsible for managing the document preparation process. This includes reviewing and drafting a wide variety of loan documents for mortgage and commercial loans, loan servicing actions, and legal documentation to expedite processing in a centralized loan documentation department.

ESSENTIAL DUTIES:

• Research and analyze loan packages including diverse and mixed collateral options, to independently prepare loan documentation according to loan request and approval for moderately complex loans, with general direction for more complex loans. Documents can include master and supplemental loan agreements, promissory notes, security documents and release documents. Types of loans include operating, equipment purchase, debt refinance and real estate purchase.
• Manage loan preparation for loan servicing actions, which include assumptions, partial releases of personal and/or real property, lot line adjustments, consents to easements, logging permits, re-amortizations and releases of liability. Draft documentation to create, waive or modify loan covenants and conditions, loan defaults, interest rate changes and changes in security ownership.
• Independently examine each loan transaction. Recognize and resolve discrepancies in instructions and noncompliance with policies and procedures, and instruct staff appropriately. Request clarification and supporting documentation from lenders, loan underwriters, and support staff to ensure accuracy.
• Ensure all loan controls and closing conditions for the approved loan transaction are reflected in the final loan documents.
• Review and interpret trust certifications and entity documentation to determine authority of non-complex signers, which may involve multiple and various types of entities. Prepare documentation necessary to obtain authorizations for loan transaction.
• Review and analyze appraisal reports to determine the collateral valued for the transaction, owners of collateral and the necessary security documentation needed to perfect AAC's lien on real property as well as associated personal property.
• Independently examine personal property and real property searches, preliminary title/commitment reports and copies of other lien filings to confirm that American AgCredit's lien position meets approved requirements. Prepare subordination and other documents necessary to perfect American AgCredit's lien on collateral. Identify any potential closing issues and appropriately prepare documentation required for closing to satisfy issue.
• Draft escrow instructions for real property secured transactions, determining appropriate level of coverage is required with necessary title endorsements, American AgCredit's lien will be subject to appropriately approved title exceptions, and requirements comply with American AgCredit policies and procedures.
• Compose and prepare correspondence; edit and proof various loan related documents. Create/draft loan conditions precedent, financial covenants and post-close loan conditions.
• Answer inquiries and provide information to branch personnel, and/or direct other inquiries to the appropriate person. Identify and provide details of deficiencies in loan documentation information and packages to gain more efficiency and provide better customer service.
• Perform other functions assigned.

LEVELS OF SUPERVISION EXERCISED AND RECEIVED:

Works under limited direction of the Regional Documentation Manager. Makes independent decisions.

TYPICAL EDUCATION AND EXPERIENCE:

• High school diploma, plus at least two years of post-high school education is required.
• Three (3) years' experience documenting mortgage and/or commercial loans, title company record searching, and/or escrow experience is required.
• Knowledge of legal requirements for documenting loans secured by real and personal property; understanding of title insurance practices and procedures.
• Demonstrated ability to generate highly accurate work and make independent decisions.
• Prioritization / Time Management: Demonstrates ability to assess multiple tasks or issues which are competing for a limited amount of time or resources and determine the order in which each will be addressed; sets priorities, goals, and timetables to achieve maximum productivity.
• Ability to work on tight time constraints, problem solve and negotiate deadlines and perform multiple tasks simultaneously including preparing loan documents and facilitating revisions to previously completed loan documents.
• Continuous Learning: Takes initiative for learning and development by acquiring and refining of technical and professional skills needed in job related areas; proactively seeks performance feedback and identifies approaches to improve own performance.
• Exceptional written and verbal communication skills.
• Exceptional interpersonal skills.
• Ability to use software and information technology to collect, organize, retrieve, maintain and disseminate information. Ability to use technology in new or complex situations.

JOB REQUIREMENTS:

Must have the ability to perform basic office tasks and work in a typical office setting. Employee will be sitting for extended periods of time and accomplishing work at a desk and work at a computer for an extended period. Must have strong written and verbal communication skills to adequately convey ideas and work well with a team. Ability to talk and hear, sit and use their hands and fingers, and reach in all directions is essential in performance of the job. Some lifting and moving of items up to 25 pounds required. Work during established business hours and may require occasional weekend and/or evening work.

PART-TIME REMOTE/HYBRID: These employees will work partly remote and partly onsite. Part-time remote employees will work with their managers to determine when and how often they are needed onsite.

PAY RANGE:

Minimum $52,567.77 - Max $86,211.15 Annual

• Reflected is the national base pay range and title offered for this job at the current level.
• Compensation, title, and job level may be adjusted based on candidate qualifications including but not limited to achievements, skills, experience, or work location.
• Salary offered, within the applicable range, is one component of the total rewards package offered to candidates.

All hiring is contingent on eligibility to work in the United States. We are unable to sponsor or transfer visas for applicants.

American AgCredit provides equal opportunity in employment to all employees and applicants. We celebrate diversity and do not discriminate on the basis of race, color, creed, religion, national origin, ancestry, alienage or citizenship status, age, sex, sexual orientation, gender identity, gender expression, marital status, genetic information, medical condition, physical or mental disability, pregnancy, childbirth or related medical condition, military service or veteran status, victims of domestic violence, or any other characteristics protected by applicable federal, state, or local laws. American AgCredit prohibits harassment of any individuals on any of the bases listed above. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].