Commercial Loan Documentation Specialist II

Bank of Utah; Ogden (UT); On-site; USD 65,000 - 75,000; Full time

Job summary

Bank of Utah in Ogden seeks a Commercial Loan Documentation Specialist II to prepare and review commercial loan documents, ensure compliance with bank policies and federal regulations, and coordinate pre-funding activities. The role requires analyzing loan structures, determining signing authority, and maintaining accurate documentation across all loan types.

The position emphasizes attention to detail, teamwork, and the ability to prioritize risk management in a dynamic lending environment,

Qualifications

• 5+ years’ experience in preparing loan documents.
• Proficient in LaserPro, DNA and Sageworks.
• Knowledge of HMDA, CRA, Flood Hazard Act, OFAC, Fair Credit Act, and UCC rules.
• Strong verbal and written communication; ability to present information clearly.
• Ability to assess loan structure and signing authority for various borrower types.

Responsibilities

• Prepare loan documents for various loan types with limited supervision.
• Review loan files for policy and regulatory compliance and risk rating.
• Conduct pre-documentation reviews and issue Loan Closing Letters as needed.
• Perform pre-funding review of loans over $250,000 and authorize disbursement.
• Ensure proper signatures and complete documentation before funding.

Skills

Loan documentation

Regulatory knowledge

Analytical skills

Teamwork

Communication

Tools

LaserPro

DNA

Sageworks

Microsoft Word

Microsoft Excel

Access

Job description

Thanks for your interest in applying to the Bank of Utah. My name is Thelma Fonger, and I work as AVP Loan Operations Team Lead. As an introduction to our company, the Bank of Utah was founded in 1952, and is one of Utah’s largest privately owned community banks. We were named S&P Global Top 20 Bank two years in a row and a Top 100 Fastest Growing Company.

Our Mission Statement:

We strive to unlock the potential of our team members, clients, and community. We act with integrity in every decision, build trust through every interaction, and exceed expectations at every opportunity. We seek to responsibly create lasting prosperity today and for generations to come.

Job Opening Details:

If our mission statement piques your interest, we encourage you to apply for the currently open position of Commercial Loan Documentation Specialist II to work Monday - Friday from 8-5 PM at our Ogden Branch. The Commercial Loan Documentation Specialist II will evaluate individual loan requests for compliance, underwriting requirements and bank policies. Prepare commercial loan documents. Assure that all documentation is complete and accurate when sent to the branches. Conduct pre-signing and pre-funding review of loan documentation, prepare Loan Closing Letters and authorize funding of these loans. Act as a backup for booking, appraisals, participations and other areas of the department.

Qualifications:

• Good computer skills in a Windows environment with proficiency in Word, Access, and Excel
• 5+ years’ experience in preparing loan documents
• Proficient in use of LaserPro, DNA and Sageworks
• Some SBA experience preferred
• High confidence, able to prioritize risk management needs while understanding lenders’ priorities
• Demonstrated ability to identify the proper “structure” of loan requests from the lending teams
• Demonstrated ability to determine legal entity structure from entity documentation and to identify proper “signing” authority of borrower(s)/grantor(s)/guarantor(s) which are corporations, limited liability companies, partnerships or individuals.
• Good analytical, oral and written communication skills combined with the ability to present information in a clear and concise manner.
• Ability to develop and work in a team setting.
• Advanced understanding of Loan Documentation, Regulations, and Credit issues.
• Demonstrated understanding of the following regulations:
  • HMDA
  • Flood insurance requirements
  • Appraisals
• Working understanding of loan policies & procedures.

Regular Duties and Responsibilities

• Preparation of Loan Documents. Prepare loan documentation, with limited assistance/supervision, on the following loan types:
  • Loans involving entities as borrower(s), grantor(s) and guarantor(s)
  • Unsecured or with collateral
  • Loan is within policy
  • Complex loans
• Review Bank Loans. Assure that loan files comply with Bank policy and federal regulations. Evaluate the completeness and accuracy of loan documents, collateral position and accuracy of risk grading for all loans over $25,000.
• Conduct detailed Pre-documentation reviews of Commercial Loans. Assure that loan files contain evidence of compliance with applicable Bank policies and federal regulations (primarily HMDA, CRA, Flood Hazard Act, OFAC, Fair Credit Act, UCC article IX, and regulations AA, B, O, U). Evaluate underwriting documentation such as credit reports, preliminary title reports, LAR, corporate or entity documents, state filings, etcetera to verify details of loan request, authority to sign documents, legal name(s) of borrower(s) or other signer, appraisals or collateral evaluations comply with Bank policy, proper loan approval authority is evidenced in file, and loan structure and terms are within technical abilities of the Bank’s computer system to handle. Identify documentation and potential legal weakness in credits and make needed adjustments or recommend corrective actions. Review completed “Loan” package for accuracy and completeness, prepare a “Loan Closing letter of Instructions” as needed, and authorize release of “Loan” package for customer signature.
• Conduct Pre-funding review of loans over $250,000 and authorize disbursement of funds.
• Conduct examination of signed and “booked” loans over $25,000. Assure loans have been risk rated by loan officers. Verify that proper signatures were obtained on “Loan” documents and all necessary documents are in file. Verify compliance with conditions stipulated on the “Loan Closing Letter of Instructions”. Identify and record deficiencies in documentation or pending items.
• Attendance is an essential function of the job.
• Other duties as assigned.

Benefits of Working with Us

Bank of Utah's comprehensive benefits package includes:

• Great work-life balance, with a Monday-Friday schedule
• Competitive pay and benefits, including medical, dental and vision plans
• 401(k) plan and match up to 5 percent in our employee stock ownership program (eligibility requirements must be met)
• 12 paid bank holidays + paid time off, including paid parental leave
• Volunteer opportunities to make a difference in the communities where you work and live
• Awards and recognition to celebrate you and your colleagues for living the bank's values

*Compensation will be based on qualifications and experience.