Loan Closing Officer

LiftFund; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

LiftFund Chicago seeks a Loan Closing Officer to prepare accurate closing documentation for loan and grant awards, ensuring compliance with LiftFund, SBA, and funding partners. You will manage CRM data, review title, UCC filings, and coordinate with title companies and attorneys to finalize closings.

This full-time, on-site role requires attention to detail, organizing multiple deadlines, and delivering superior service to internal teams and clients throughout the closing process.

Qualifications

• Bachelor’s degree in Accounting, Finance, Legal Studies, or a related field.
• Minimum two years of experience with title liens and UCC filings.
• Minimum two years of experience ordering and reviewing real estate title searches.
• Experience reviewing financial, legal, or compliance documentation in a lending or grant environment preferred.
• Strong attention to detail with the ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Input and maintain accurate information in the CRM system.
• Audit loan and grant applications to prepare compliant closing packages.
• Prepare and assemble closing packages; facilitate electronic signatures.
• Review closing documents for completeness and compliance.
• File and manage collateral liens, including UCC filings.
• Coordinate with title companies, attorneys, and vendors.
• Process insurance claims and manage releases of debt and collateral.
• Prepare real estate closing instruments and settlement statements.
• Assist in SBA 7(a) closing documentation and onboarding files.
• Ensure compliance with funding programs and track post-closing requirements.
• Interpret program guidelines to ensure accurate closings.
• Provide customer service to internal teams and clients.
• Monitor compliance with applicable policies.

Skills

Attention to detail

Customer service

Bilingual English/Spanish

Education

Bachelor’s degree in Accounting, Finance, Legal Studies, or related field

Job description

Loan Closing Officers plays a critical role in facilitating, supporting, and servicing small business financing solutions, including microloans, small business loans, grants, and SBA 7(a) loan programs. This role is responsible for preparing accurate and compliant closing documentation for both loan and grant awards, ensuring adherence to LiftFund, SBA, and funding partner guidelines. By ensuring the seamless execution of closing processes and funding readiness, the Loan Closing Officer directly contributes to LiftFund’s mission of expanding access to capital with dignity and respect.

Essential Duties and Responsibilities

• Input and maintain accurate information in the Customer Relationship Management (CRM) system.
• Conduct thorough audits of loan and grant applications to prepare complete and compliant closing packages, including review of business legal formation, eligibility requirements, collateral, and insurance documentation.
• Prepare and assemble comprehensive closing packages for both loans and grants; facilitate electronic signature processes.
• Review executed closing documents for completeness, accuracy, and compliance with legal and program requirements.
• File and manage collateral liens, including vehicle titling, Uniform Commercial Code (UCC) filings, and deed of trust recordings.
• Coordinate with title companies, attorneys, and third-party vendors to prepare and finalize legal closing documents.
• Process payment protection insurance claims and manage releases of debt and collateral for accounts paid in full.
• Prepare and review real estate closing instruments such as deeds of trust and settlement statements.
• Assist in preparing SBA 7(a) loan closing documentation and onboarding loan files to third-party service providers.
• Ensure compliance with special funding programs, including grants and buy-down programs, and track post-closing requirements as applicable.
• Interpret and apply program-specific guidelines for various loan products, grant programs, and interest buy-down initiatives to ensure accurate and compliant closings.
• Provide exceptional customer service and support to internal lending teams and external clients throughout the closing process.
• Monitor and maintain compliance with all applicable federal, state, and organizational policies related to lending and grant administration.
• Perform additional duties as assigned, which may occasionally require extended hours or weekend support.

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, Legal Studies, or a related field.
• Minimum of two (2) years of experience with title liens and UCC filings.
• Minimum of two (2) years of experience ordering and reviewing real estate title searches.
• Experience reviewing financial, legal, or compliance documentation in a lending or grant environment preferred.
• Demonstrated ability to achieve excellence and drive continuous improvement.
• Strong attention to detail with the ability to manage multiple deadlines in a fast-paced environment.
• Highly self-motivated with strong organizational and project management skills.
• Customer service mindset with a collaborative and team-oriented approach.
• High ethical standards, including integrity, professionalism, and accountability.
• Bilingual proficiency in English/Spanish preferred.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Travel

Limited travel within the local area and infrequent overnight travel for meetings, conferences, training, or other business-related activities as needed.

Position Type, Days and Hours

This is a full-time, exempt position that requires on-site, in-office presence. The standard work schedule is Monday through Friday, 8:30 AM to 5:30 PM.

Physical Demands

When working on-site, work is performed in a routine office environment. Prolonged sitting and some standing required.Occasionallylift, pull, carry and push items weighing up to twenty-five (25) pounds. This job requires working under stressful conditions to meet deadlines and address unexpected work challenges.

LiftFund Inc. is committed to providing equal employment opportunities for all our applicants and employees without regard to age, color, mental or physical disability, gender, gender identity, genetic information, marital status, military status, national origin, pregnancy, race, religion, sexual orientation, veteran status, or any other protected characteristic. Also, LiftFund provides reasonable accommodation, and it is committed to engaging in the interactive process.

In accordance with Section 504 of the Rehabilitation Act of 1973 and its implementing regulations, LiftFund Inc. does not discriminate on the basis of disability in admission to, access to, or operation of its programs, services, activities, or employment practices.LiftFund Inc. does not exclude or treat individuals differently because of disability. Reasonable accommodations are available to ensure equal access to all programs and services, including auxiliary aids and services such as qualified interpreters, accessible electronic materials, or alternate formats upon request.