LOA & Workers' Comp Administrator — Impact & Compliance

OSI Systems; Richardson (TX); On-site; USD 95,000 - 105,000; Full time

Job summary

OSI Systems is seeking a Leave of Absence (LOA) & Workers' Compensation Administrator to support employees with leave and injury claims. You will ensure compliant, timely, and empathetic administration across FMLA, ADA interactive processes, parental and military leaves, and WC.

You will manage case intake, eligibility determinations, vendor interactions, and employee communications, coordinating with HRBPs, payroll, and the carrier while maintaining confidential records for audit readiness.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration or related field.
• 5+ years’ experience in an HR role, with a focus in LOA/WC administration required.
• Must have thorough understanding of FMLA, ADA, State & Local and basic workers’ compensation concepts.
• Strong organizational skills with meticulous attention to detail and confidentiality (HIPAA/PHI awareness).
• Intermediate to advanced Excel skills required.
• Excellent verbal and written communication skills are essential.
• Strong analytical and problem-solving skills are needed.
• Proficiency with Microsoft Office Suite or related software required.
• Must have the ability to quickly learn the organization's HRIS, payroll, and similar human resource management software and practices.

Responsibilities

• LOA Eligibility: Verify eligibility for FMLA/State and company-sponsored leaves; track wait periods and benefit eligibility rules.
• Case Management: Monitor leave timelines, extensions, and intermittent leave schedules; coordinate with payroll for pay coding, benefit deductions, and return-to-work.
• Consults and advises on leave programs; acts as liaison between the third-party administrator and HRBPs to resolve complex leave inquiries.
• Compliance & Audits: Ensure adherence to federal/state/local leave laws; maintain records for audits; support policy updates.
• Case Intake & Reporting: Document injury details and report claims to carrier promptly; ensure first reports of injury are complete.
• Case Coordination: Liaise among employees, HRBPs, supervisors, EH&S, and carrier; track claim status and return-to-work plans.
• Return-to-Work & Light Duty: Coordinate restrictions and transitional duties with HRBPs and managers; ensure physician guidance is followed.
• Compliance & Documentation: Maintain confidential case files; support litigation holds and subrogation; train HRBP team on WC and new legislation.

Skills

Verbal communication

Written communication

Analytical thinking

Problem solving

Attention to detail

Education

Bachelor’s degree in HR / business administration or related field

Tools

Excel

Microsoft Office Suite

HRIS

Job description

OSI Systems is seeking a Leave of Absence (LOA) & Workers' Compensation Administrator to support employees with leave and injury claims. You will ensure compliant, timely, and empathetic administration across FMLA, ADA interactive processes, parental and military leaves, and WC.

You will manage case intake, eligibility determinations, vendor interactions, and employee communications, coordinating with HRBPs, payroll, and the carrier while maintaining confidential records for audit readiness.