Live Production Crewing Coordinator

broadcastmgmtgroup; Washington (District of Columbia); On-site; USD 52,000 - 70,000; Full time

Job summary

Broadcast Management Group is seeking a Crewing Coordinator to support our nationwide crew operations for live productions, managed services, and client deliverables. You will source, schedule, and manage crews across markets, acting as the key link between production leadership, talent, and scheduling.

The ideal candidate is highly organized with strong relationship-building skills, able to coordinate crews, onboarding, and compliance while handling last-minute changes and travel arrangements.

Qualifications

• 2+ years of experience in crewing, production coordination, talent management, or a related broadcast/live production role.
• Strong working knowledge of broadcast production roles, workflows, and industry terminology across technical and creative disciplines.
• Proven ability to manage multiple bookings, schedules, and priorities simultaneously in a fast-paced, deadline-driven environment.
• Exceptional interpersonal and relationship-building skills, comfortable working with crew, clients, and production leadership at all levels.
• Highly organized with strong attention to detail and a proactive approach to problem-solving.

Responsibilities

• Source, recruit, and maintain a deep national roster of qualified freelance crews across all production disciplines, including technical, editorial, and operational roles
• Schedule and assign crew for live productions, managed services accounts, and special events, ensuring appropriate coverage and skill alignment for each engagement
• Serve as the primary point of contact for crew members from confirmation through wrap, managing logistics, availability, and any last-minute changes
• Build and maintain strong, ongoing relationships with freelancers, contractors, and production professionals nationwide
• Coordinate with Producers, Executive Producers, and client stakeholders to understand crew needs, production requirements, and scheduling parameters
• Manage crew agreements, deal memos, and rate negotiations in coordination with HR and production leadership
• Track and maintain crew availability, booking history, performance notes, and contact information in BMG's systems
• Proactively identify and develop new crew sources through networking, referrals, industry events, and outreach
• Ensure all crew members are properly onboarded, credentialed, and compliant with client and BMG requirements prior to deployment
• Monitor crew fulfillment across active productions and flag coverage gaps or conflicts to the appropriate team members
• Support workforce planning for large-scale events, seasonal surges, and new client launches requiring rapid crew mobilization
• Collaborate with HR on contractor agreements, onboarding documentation, and compliance requirements
• Maintain a positive, professional working environment by communicating clearly and respectfully with crew, clients, and internal teams
• Assist with the collection of post-show contractor assessments and bi-annual contractor surveys
• Book and manage travel for assigned travel crew
• Perform other duties as assigned

Skills

Crew scheduling

Relationship management

Strong communication

Highly organized

Tools

Scheduling tools

Spreadsheets

Production management systems

Job description

Broadcast Management Group is seeking a Crewing Coordinator to support our nationwide crew operations for live productions, managed services, and client deliverables. You will source, schedule, and manage crews across markets, acting as the key link between production leadership, talent, and scheduling.

The ideal candidate is highly organized with strong relationship-building skills, able to coordinate crews, onboarding, and compliance while handling last-minute changes and travel arrangements.