Live Events Coordinator - Onsite & Admin Support

Rnrresortmd; Chesapeake Beach, Northern (MD, KY); Hybrid; USD 18,000 - 25,000; Part time

Job summary

Rod ’N’ Reel Resort is seeking an Events Assistant to support the Director of Events in planning, preparation, and execution of resort events. This hands-on role blends administrative tasks with onsite event support across concerts, family activities, and holiday celebrations.

You will maintain checklists, coordinate with vendors, assist with setup and guest check-in, and help with event day needs while collaborating with multiple resort departments.

Qualifications

• Previous experience in events, hospitality, entertainment, customer service, restaurants, hotels, tourism, or related field preferred.
• Strong organizational skills and attention to detail.
• Available to work a flexible schedule including evenings, weekends, holidays.

Responsibilities

• Assist with planning, preparation, setup, and execution of resort events.
• Maintain event checklists, calendars, timelines, and files.
• Prepare wristbands, credentials, signage, check-in materials.
• Coordinate with vendors and entertainers' arrival, setup, hospitality, and load-out.
• Support guest check-in, registration, VIP areas, activities, raffles, and event needs.
• Communicate event information to the appropriate resort departments.
• Ensure event areas are clean, safe, and guest-ready.
• Assist with teardown, inventory, and event recaps.
• Provide general administrative support to the Events Department.
• Collaborate with Food & Beverage, Sales, Marketing, Hotel Ops, Marina, Facilities, Security, Housekeeping, Front Desk, Finance, and other departments as needed.

Skills

Organization

Detail-oriented

Dependability

Multitasking

Initiative

Guest service

Teamwork

Admin support

Calm under pressure

Computer basics

Job description

Rod ’N’ Reel Resort is seeking an Events Assistant to support the Director of Events in planning, preparation, and execution of resort events. This hands-on role blends administrative tasks with onsite event support across concerts, family activities, and holiday celebrations.

You will maintain checklists, coordinate with vendors, assist with setup and guest check-in, and help with event day needs while collaborating with multiple resort departments.