Resort Events & Activities Planner

Island Hospitality Management; California; On-site; USD 20,664 - 33,062; Part time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Retirement Plan with company–mτ

Paid Time Off

Employee Discounts

Flexible Scheduling

Training & Development

Job summary

Island Hospitality Management is seeking an Activities Coordinator for our resort. This seasonal, on-site role focuses on designing and executing a variety of guest-focused events, from dances to dinners, with attention to budget and vendor coordination.

You will lead setup, guest engagement, and the weekly resort newsletter, while maintaining records and supporting fundraising efforts for the Activities Department. Flexibility for evenings, weekends, and holidays is expected.

Qualifications

• Proficiency with basic computer functions, including email and internet use.
• Strong communication, negotiation, and organizational skills.
• Ability to work flexible hours, including evenings and weekends as needed.
• Experience coordinating events or activities is a plus.
• Ability to negotiate pricing and contracts with vendors on behalf of the resort.
• Self-motivated, detail-oriented, and able to work independently or as part of a team.

Responsibilities

• Design, plan, and lead activities such as picnics, sporting events, dances, and dinners
• Set up and break down event spaces before and after activities
• Promote a lively, enjoyable, and inclusive environment for all guests
• Maintain accurate records of attendance, vendor usage, income, and expenses for each event
• Ensure timely processing of invoices and maintain documentation of all payments
• Uphold high standards for all activities, services, and guest experiences
• Assist in developing a seasonal calendar of events within budget guidelines
• Purchase supplies and materials necessary for successful events and group activities
• Prepare and distribute the weekly resort newsletter to guests
• Organize and support fundraising initiatives for the Activities Department
• Maintain accurate inventories of office and activity supplies
• Ensure all equipment and materials are clean, organized, and in good working condition
• Perform additional responsibilities as assigned by the supervisor or management team

Skills

Communication skills

Event coordination

Negotiation

Flexibility

Teamwork

Attention to detail

Tools

Email & Internet

Job description

Description

As an Activities Coordinator, you will be responsible for creating, planning, and executing a wide range of engaging events and recreational activities for resort guests. This seasonal role requires creativity, strong organizational skills, and the ability to foster a fun and welcoming atmosphere. Flexibility in scheduling, including holidays, evenings, and weekends, may be required.

Requirements

Key Responsibilities:

• Design, plan, and lead activities such as picnics, sporting events, dances, and dinners
• Set up and break down event spaces before and after activities
• Promote a lively, enjoyable, and inclusive environment for all guests
• Maintain accurate records of attendance, vendor usage, income, and expenses for each event
• Ensure timely processing of invoices and maintain documentation of all payments
• Uphold high standards for all activities, services, and guest experiences
• Assist in developing a seasonal calendar of events within budget guidelines
• Purchase supplies and materials necessary for successful events and group activities
• Prepare and distribute the weekly resort newsletter to guests
• Organize and support fundraising initiatives for the Activities Department
• Maintain accurate inventories of office and activity supplies
• Ensure all equipment and materials are clean, organized, and in good working condition
• Perform additional responsibilities as assigned by the supervisor or management team

Qualifications:

• Proficiency with basic computer functions, including email and internet use
• Strong communication, negotiation, and organizational skills
• Ability to work flexible hours, including evenings and weekends as needed
• Experience coordinating events or activities is a plus
• Ability to negotiate pricing and contracts with vendors on behalf of the resort
• Self-motivated, detail-oriented, and able to work independently or as part of a team

Physical Requirements & Work Schedule:

The physical demands described here represent those necessary to successfully perform the essential functions of this role. While carrying out job duties, team members are regularly required to stand, walk, or sit for extended periods. The role also involves frequent lifting and moving of items up to 10 pounds, and occasional lifting of items up to 25 pounds.

Work hours may vary weekly and are influenced by factors such as guest occupancy, seasonal demand, and staffing levels. As such, IHM Outdoors cannot guarantee a specific number of scheduled hours per week.

Training & Development:

At IHM Outdoors, we are committed to your professional growth. Our structured training and development program offers a clear path for advancement, whether you're building on prior experience or starting a new chapter in hospitality.

Team Member Wellness & Benefits

Comprehensive Benefits Package:

• Medical, Dental, and Vision Insurance
• HSA & FSA Plans (including Dependent Care FSA)
• Identity Theft Protection
• Commuter Benefits (Transit & Parking)
• Pet Insurance
• Paid Sick and Vacation Time
• Family Leave
• PTO and Payroll Incentives for Annual Wellness Exams
• Employee Assistance Program
• Wellness Subscriptions (gym access, financial planning, counseling, legal services)
• 401(k) Retirement Plan with generous company match (100% match up to 3%, plus 50% on the next 2%) — fully vested from the first contribution

Recognition & Rewards:

• Incentive-based bonus program
• Complimentary and discounted property stays for employees, friends, and family
• Team Member recognition and bonus
• Discounted tickets to entertainment and attractions via Tickets at Work
• Career growth opportunities through our in-house training programs
• Employee referral bonus program

IHM Outdoors Management is an Equal Opportunity Employer.

We participate in E-Verify where required by law to confirm work authorization.