Resort Events & Activities Planner

Island Hospitality Management; California (MO); On-site; USD 20,664 - 33,062; Part time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Retirement Plan with company–mτ

Paid Time Off

Employee Discounts

Flexible Scheduling

Training & Development

Job summary

Island Hospitality Management is seeking an Activities Coordinator for our resort. This seasonal, on-site role focuses on designing and executing a variety of guest-focused events, from dances to dinners, with attention to budget and vendor coordination.

You will lead setup, guest engagement, and the weekly resort newsletter, while maintaining records and supporting fundraising efforts for the Activities Department. Flexibility for evenings, weekends, and holidays is expected.

Qualifications

• Proficiency with basic computer functions, including email and internet use.
• Strong communication, negotiation, and organizational skills.
• Ability to work flexible hours, including evenings and weekends as needed.
• Experience coordinating events or activities is a plus.
• Ability to negotiate pricing and contracts with vendors on behalf of the resort.
• Self-motivated, detail-oriented, and able to work independently or as part of a team.

Responsibilities

• Design, plan, and lead activities such as picnics, sporting events, dances, and dinners
• Set up and break down event spaces before and after activities
• Promote a lively, enjoyable, and inclusive environment for all guests
• Maintain accurate records of attendance, vendor usage, income, and expenses for each event
• Ensure timely processing of invoices and maintain documentation of all payments
• Uphold high standards for all activities, services, and guest experiences
• Assist in developing a seasonal calendar of events within budget guidelines
• Purchase supplies and materials necessary for successful events and group activities
• Prepare and distribute the weekly resort newsletter to guests
• Organize and support fundraising initiatives for the Activities Department
• Maintain accurate inventories of office and activity supplies
• Ensure all equipment and materials are clean, organized, and in good working condition
• Perform additional responsibilities as assigned by the supervisor or management team

Skills

Communication skills

Event coordination

Negotiation

Flexibility

Teamwork

Attention to detail

Tools

Email & Internet

Job description

Island Hospitality Management is seeking an Activities Coordinator for our resort. This seasonal, on-site role focuses on designing and executing a variety of guest-focused events, from dances to dinners, with attention to budget and vendor coordination.

You will lead setup, guest engagement, and the weekly resort newsletter, while maintaining records and supporting fundraising efforts for the Activities Department. Flexibility for evenings, weekends, and holidays is expected.