Litigation Support Coordinator

Michael Best & Friedrich LLP; Los Angeles (CA); Hybrid; USD 80,000 - 115,000; Full time

Job summary

Michael Best & Friedrich LLP in Los Angeles (Brentwood) is seeking a Litigation Support Coordinator to provide legal and administrative support to labor & employment timekeepers and Venture Best Partners.

The role supports litigation attorneys and is eligible for hybrid or fully remote arrangements. Responsibilities include calendar management, e-filing, document prep, time entry, and cross-team coordination; requires 2–3 years in a legal environment and MS Office proficiency.

Qualifications

• 2–3 years experience in a legal environment, preferably litigation.
• Strong MS Office skills and attention to detail.
• Professional demeanor and team collaboration.
• Excellent verbal and written communication.
• Experience with legal document management and e-filing is a plus.

Responsibilities

• Manage calendar of attorneys for trials, deadlines, meetings, and travel.
• File litigation documents in state/federal courts, including e-filing.
• Electronic calendaring and docket management in CourtAlert.
• Proofread documents for formatting, spelling and grammar.
• Operate time-entry and billing processes for timekeepers.

Skills

Communication

Organization

Team collaboration

Proactive work style

Education

High School Diploma

Tools

CourtAlert

iManage

DocuSign

Time-tracking software

Expense management software

Electronic billing software

Adobe Acrobat

Job description

Michael Best is seeking aLitigation Support Coordinatorto join ourLos Angeles (Brentwood) office!The Legal Assistant will provide legal and administrative support to timekeepers in the Labor & Employment practice area supporting employment litigators as well as Venture Best Partners and Associates as needed. Prior experience as a Legal Assistant and experience supporting Litigation attorneys is required.

This position offers flexibility and may behybrid or fully remote.

• Manage an active calendar of appointments, trials, discovery deadlines, meetings, video calls and travel plans on behalf of attorneys
• File litigation documents in state and federal courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys; verify all attachments, exhibits and enclosures are included with transmittal letters/memos
• Electronic calendaring and docket management in CourtAlert
• Proofread documents and check for appropriate formatting, spelling and grammar
• Review all incoming mail, distribute to teams as needed and upload to the DMS
• Process new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clients
• Compose and prepare confidential correspondence
• Transcribe, type, edit, proofread, and finalize legal documents, pleadings, exhibit binders, correspondence, memos, charts, billings and reports from dictation, handwritten or existing documents
• Maintain and organize both hard-copy and electronic files
• Respond and resolve questions or concerns from clients and other attorneys in a timely and professional manner
• Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software
• Enter time into time management software on behalf of timekeepers
• Create reports using Excel
• Communicate with clients as to billing issues and status of matters
• Coordinate requests and projects with other support departments (e.g., word processing, receptionists, office services)
• Track and file continuing legal education credit for assigned legal staff
• Support in civic, charitable, community, and professional activities
• Supporting Venture Best Partners and Associates with scheduling, document filing, email and document execution duties as needed.
• Complete other duties as assigned

Job Requirements

• Los Angeles (Brentwood) office and is eligible for a hybrid schedule or fully remote arrangement.
• High School Diploma (or equivalent) minimally required; higher diploma or degree preferred
• 2 - 3 years experience in a legal environment, preferably in the litigation practice area
• Professional demeanor and willingness to work proactively as part of a team across various practice groups
• Exceptional communication skills via phone, email and in-person
• Strong organizational skills with excellent judgment and attention to detail
• Technology literacy and willingness to learn new technologies and software
• Proficiency in Microsoft Office
• Preferred experience with:
  • iManage or similar electronic document management system
  • CourtAlert
  • DocuSign or similar e-signature program
  • Time-tracking software
  • Expense management software
  • Electronic billing software
  • Adobe Acrobat
• Ability to learn and embrace new skills and best practices as the position and Firm evolves
• Ability to work quickly and accurately under pressure and varying deadlines
• Ability to work well independently as well as effectively within a team
• Ability to multi-task, set priorities, manage time effectively and exhibit excellent follow-up
• Comfortable working with fast-paced, deadline-driven litigation
• Team player mentality, with a desire to be a part of a collaborative, high-performing group
• Ability to develop relationships and foster teamwork at all levels of the Firm
• Willingness and ability to work proactively in our Team Environment, across various groups and/or locations

Communication

• Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff
• Excellent oral and written communication skills

Problem Solving Skills

• Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions
• Ability to respond to unexpected challenges, including proactively developing innovative solutions to complex problems while maintaining a professional demeanor

Professionalism

• Ability to maintain composure and demonstrate good judgment
• Ability to manage confidential information and sensitive situations with tact and discretion
• Valid authorization to work in the U.S.

Why You Should Apply

Learning & Growth

Total Compensation

Planning for the Future

Culture & Workplace

Learning & Growth

We are committed to fostering an environment where every team member can thrive both personally and professionally. It's why we invest in and provide the following resources and guidance to help you grow your career with confidence.

• Challenging and Dynamic Role
• Professional Growth Opportunities
• Performance Management and Coaching
• Specialized Training Programs

Salary Range: $80,000 - $115,000

Michael Best & Friedrich LLPandMichael Best Strategies LLC,(collectively known as \"Michael Best\") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status,sex(including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at 414.225.4999 or [e-mail] to let us know the nature of your request and your contact information.

As required by the California Equal Pay Act: The annual compensation range for this position in our Los Angeles office is between $75,000 and $85,000. Compensation is determined based on qualifications and experience. This position is considered full-time and is therefore eligible to participate in employer-sponsored benefits, including medical, dental, vision, as well as elective/voluntary life, disability, and accident coverage. All full-time employees are eligible to participate in the firm's 401k plan.