Litigation Secretary – Phoenix

Scion Legal Staffing; Phoenix (AZ); Hybrid; USD 70,000 - 105,000; Full time

Benefits offered by this job

Hybrid work schedule (2 remote days)

Medical, dental, vision, life and AD&D

401(k) retirement plan

Generous paid time off

Professional development opportunities

Work with nationally recognized Am Law

Job summary

Scion Staffing has been engaged to conduct a search for a Litigation Secretary for a nationally recognized Am Law firm with a sophisticated litigation practice. This hybrid role is based in Phoenix, Arizona with a 2-day remote / 3-day onsite schedule.

You will provide comprehensive legal and administrative support across civil defense, commercial litigation, bankruptcy, and appellate matters, including court filings, calendaring, and client communication.

Qualifications

• 3–5+ years of litigation secretary experience supporting civil defense, commercial litigation, bankruptcy, appellate, or other complex litigation practices.
• Strong knowledge of Arizona state and federal court rules, litigation procedures, calendaring, and electronic filing systems.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, iManage, InTapp, Chrome River, and legal workflow platforms; experience with BigHand Now is a plus.
• Excellent organizational, proofreading, communication, and multitasking skills with the ability to prioritize deadlines in a fast-paced environment.
• Demonstrated professionalism, confidentiality, strong client service skills, and the ability to work both independently and collaboratively.

Responsibilities

• Prepare, proofread, revise, and electronically file pleadings, motions, discovery, correspondence, agreements, subpoenas, appellate documents, and other legal filings in Arizona state and federal courts.
• Manage attorney calendars, court deadlines, depositions, mediations, arbitrations, travel arrangements, and scheduling while ensuring compliance with litigation deadlines.
• Communicate professionally with clients, opposing counsel, court personnel, vendors, and internal teams while providing exceptional administrative and client service support.
• Open new matters, coordinate conflict checks, maintain electronic and physical client files, and support document management throughout the litigation lifecycle.
• Utilize document management, workflow, and legal technology systems while transcribing, formatting, editing, and producing high-quality legal documents.
• Collaborate closely with attorneys, legal assistants, docketing personnel, and administrative staff to support complex litigation matters and special projects.

Skills

Litigation secretary experience

Arizona court rules

Microsoft Office

Adobe Acrobat

iManage

InTapp

Chrome River

BigHand Now (a plus)

Tools

Microsoft Office Suite

Job description

Scion Staffing has been engaged to conduct a search for a Litigation Secretary for a nationally recognized Am Law firm with a sophisticated litigation practice. This is a hybrid opportunity based in Phoenix, Arizona, with a 2-day remote / 3-day onsite schedule.

POSITION OVERVIEW:

Our client is seeking an experienced Litigation Secretary to support attorneys handling complex civil defense, commercial litigation, bankruptcy, and appellate matters. This role provides comprehensive legal and administrative support throughout all phases of litigation, including document preparation, Arizona court filings, calendaring, trial support, and client communication. The ideal candidate is highly organized, proactive, collaborative, and thrives in a fast-paced law firm environment.

PERKS:

• Competitive compensation ranging from $70,000–$105,000 annually DOE, or contract-to-hire opportunities available with a competitive hourly rate
• Hybrid work schedule offering two remote days per week
• Comprehensive benefits package including medical, dental, vision, life and AD&D insurance, 401(k), generous paid time off, and professional development opportunities
• Opportunity to join a nationally recognized law firm with a collaborative culture and sophisticated litigation practice
• Growth-oriented environment supporting long-term career development and continued professional advancement

RESPONSIBILITIES:

• Prepare, proofread, revise, and electronically file pleadings, motions, discovery, correspondence, agreements, subpoenas, appellate documents, and other legal filings in Arizona state and federal courts
• Manage attorney calendars, court deadlines, depositions, mediations, arbitrations, travel arrangements, and scheduling while ensuring compliance with litigation deadlines
• Communicate professionally with clients, opposing counsel, court personnel, vendors, and internal teams while providing exceptional administrative and client service support
• Open new matters, coordinate conflict checks, maintain electronic and physical client files, and support document management throughout the litigation lifecycle
• Utilize document management, workflow, and legal technology systems while transcribing, formatting, editing, and producing high-quality legal documents
• Collaborate closely with attorneys, legal assistants, docketing personnel, and administrative staff to support complex litigation matters and special projects

QUALIFICATIONS:

• 3–5+ years of litigation secretary experience supporting civil defense, commercial litigation, bankruptcy, appellate, or other complex litigation practices
• Strong knowledge of Arizona state and federal court rules, litigation procedures, calendaring, and electronic filing systems
• Proficiency with Microsoft Office Suite, Adobe Acrobat, iManage, InTapp, Chrome River, and legal workflow platforms; experience with BigHand Now is a plus
• Excellent organizational, proofreading, communication, and multitasking skills with the ability to prioritize competing deadlines in a fast-paced environment
• Demonstrated professionalism, confidentiality, strong client service skills, and the ability to work both independently and collaboratively within a team

COMPENSATION AND BENEFITS:

This opportunity offers competitive compensation ranging from $70,000–$105,000 annually depending on experience for direct hire candidates, or a competitive hourly rate for contract-to-hire candidates, along with comprehensive medical, dental, vision, life and AD&D insurance, a 401(k) retirement plan, generous paid time off, professional development opportunities, and a flexible hybrid work environment.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair-chance, arrest-, or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applicants with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.