Litigation Secretary

Fisher Phillips, LLP; Seattle (WA); On-site; USD 61,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off and holidays

Job summary

Fisher Phillips LLP is seeking a skilled Litigation Secretary in Seattle to support our attorneys and ensure smooth operations. You will prepare documents, manage filings, coordinate calendars and travel, and handle timekeeping and billing tasks.

The role requires a minimum of five years of legal secretary experience and proficiency with Lexis Nexis, Pacer, ECF, and Aderant Milana. You will work in a dynamic, client-focused environment with competitive benefits and opportunities for professional

Qualifications

• Minimum of a high school diploma required; college degree preferred.
• Five years of experience as a legal secretary are required.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Strong MS Office proficiency; familiarity with DMS, time entry, e-filing and databases.

Responsibilities

• Prepare and format legal documents, including briefs, pleadings and correspondence.
• File state and federal court filings electronically and traditionally.
• Prepare and process new client/matter requests and assist attorneys with client support.
• Maintain client files electronically in the firm’s document management system.
• Maintain attorney calendars using Milana and Outlook.
• Arrange meetings and conference calls; coordinate travel for assigned attorneys.
• Enter and review timekeeper entries and prepare expense reimbursements.
• Review vendor invoices and submit payment requests to accounting.
• Provide overflow backup support to paralegals and attorneys.

Skills

Legal secretary experience

MS Office proficiency

Education

High school diploma

College degree preferred

Tools

Lexis Nexis

Pacer

ECF

Aderant Milana

Concur

Microsoft Office Suite

Job description

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Litigation Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Document Preparation: Prepare and meticulously format and proofread legal documents, including briefs, pleadings, and correspondence, ensuring compliance with court and firm standards.
• Court Filings: File state and federal court filings with precision, both electronically and traditionally, ensuring all documents are submitted correctly and on time.
• Client/Matter Management: Prepare and process new client/matter requests and assist attorneys with friendly client support.
• Document Management: Regularly update and maintain client files electronically within the firm's document management system, ensuring all information is current and accessible.
• Docketing: Maintain attorney calendars through Milana and Outlook (i.e. scheduling appointments, calendaring due dates, etc.).
• Meeting and Travel Coordination: Arrange meetings and conference calls; may order meals and equipment as requested. Coordinate travel arrangements for assigned attorneys.
• Timekeeping, Billing, and Expense Reimbursements: enter and review timekeeper entries, applying correct litigation codes as necessary, and prepare expense reimbursement requests in a timely manner.
• Vendor Management: Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Overflow and Backup Support: Provide assistance to paralegals, attorneys, and visitors, ensuring smooth operations in the absence of assigned secretaries.

Requirements

• Minimum of a high school diploma required (College degree is preferred, but not required).
• A minimum of five years of experience as a legal secretary is required.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

The hourly rate range for this position is $44.34- $53.74. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

We believe in rewarding talent with more than just a competitive salary. Subject to policy and plan requirements, our available comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, sick leave per Seattle law, and 15 days of paid time off and 10 paid holidays per benefit year.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com .

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex, pregnancy, gender, gender expression, sexual orientation, national origin, citizenship status, veteran status, marital status, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.