Litigation Secretary

Adams & Martin Group; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Adams & Martin Group, partnering with a reputable law firm in San Francisco, CA, seeks an experienced Litigation Secretary to support attorneys in all aspects of litigation. The role requires strong organization, meticulous document prep, and solid knowledge of California and federal court procedures.

You will manage calendars, file pleadings and motions, e-file in state and federal courts, prepare trial exhibits, and coordinate filings and service of process.

Qualifications

• Prior experience as a litigation secretary or legal assistant in a law firm environment.
• Strong knowledge of litigation procedures and court rules, particularly in California and federal courts.
• Proficiency with legal document formatting and e-filing systems.
• Experience managing multiple deadlines in a fast-paced environment.
• Excellent organizational, communication, and proofreading skills.
• Proficiency with Microsoft Office (Word, Outlook, Excel) and legal document management systems.

Responsibilities

• Prepare, format, proofread, and file litigation documents including pleadings, motions, discovery, and correspondence.
• E-file documents in state and federal courts, with a focus on California courts.
• Maintain and manage attorney calendars, ensuring all court deadlines, hearings, and depositions are accurately scheduled.
• Coordinate filings, manage service of process, and maintain case binders and records.
• Assist with trial preparation, including document management and exhibit preparation.
• Handle time entry, expense reports, and billing-related tasks as needed.
• Communicate professionally with courts, clients, opposing counsel, and internal teams.
• Provide general administrative support to litigation attorneys as required.

Skills

Organizational skills

Attention to detail

Legal secretarial experience

Communication skills

Tools

Microsoft Word

Outlook

Excel

Legal document management systems

E-filing systems

Job description

Adams & Martin Group has partnered with a reputable law firm in San Francisco, CA, to find an experienced Litigation Secretary.

Position Summary

Litigation Secretary

Location - SF Bay Area

Adams & Martin Group has partnered with a reputable law firm in San Francisco, CA, to find an experienced Litigation Secretary.

The role of Litigation Secretary requires a highly organized and detail-oriented professional who can adeptly manage the administrative and case-related tasks of litigation attorneys. A strong understanding of California and federal court procedures is essential.

Key Responsibilities

• Prepare, format, proofread, and file litigation documents including pleadings, motions, discovery, and correspondence.
• E-file documents in state and federal courts, with a focus on California courts.
• Maintain and manage attorney calendars, ensuring all court deadlines, hearings, and depositions are accurately scheduled.
• Coordinate filings, manage service of process, and maintain case binders and records.
• Assist with trial preparation, including document management and exhibit preparation.
• Handle time entry, expense reports, and billing-related tasks as needed.
• Communicate professionally with courts, clients, opposing counsel, and internal teams.
• Provide general administrative support to litigation attorneys as required.

Qualifications

• Prior experience as a litigation secretary or legal assistant in a law firm environment.
• Strong knowledge of litigation procedures and court rules, particularly in California and federal courts.
• Proficiency with legal document formatting and e-filing systems.
• Experience managing multiple deadlines in a fast-paced environment.
• Excellent organizational, communication, and proofreading skills.
• Proficiency with Microsoft Office (Word, Outlook, Excel) and legal document management systems.

Work Hours

Monday - Friday, 8:00 AM - 5:00 PM

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.