Litigation Secretary

Beacon Resources; Phoenix (AZ); Hybrid; USD 75,000 - 90,000; Full time

Job summary

A leading law firm in Phoenix is seeking a Litigation Secretary to support a team of civil defense attorneys. This role involves preparing legal documents, coordinating filings, and assisting with trial prep in a hybrid work environment. Ideal candidates should have 3-5 years of experience in a similar role and possess strong organizational skills.

Benefits

22 days of PTO

Medical, dental, and vision insurance

401(k) plan with immediate eligibility

Qualifications

• 3–5 years of experience as a legal secretary in civil defense litigation.
• Experience with e-filing systems and court procedures.
• Typing speed of 70+ WPM preferred.

Responsibilities

• Draft, edit, and file legal documents including pleadings and motions.
• Manage schedules, court dates, and meetings.
• Transcribe dictation and prepare trial materials.

Skills

Strong written and verbal communication

Proficiency in Microsoft Office

E-filing systems knowledge

Tools

iManage

InTapp

Chrome River

Job description

Pay : $75,000–$90,000 annually (depending on experience)

About Our Client :

Addison Group is partnering with a reputable and collegial law firm to hire a Litigation Secretary. This firm maintains a professional yet relaxed environment and values team members who can operate independently. With a small, tight-knit group of attorneys and a low-turnover culture, this is an excellent opportunity for someone looking to join a supportive team that values clarity, autonomy, and strong communication.

Job Description :

The Litigation Secretary will support a team of civil defense litigation attorneys by preparing legal documents, managing schedules and deadlines, coordinating filings, and assisting with trial preparation. The ideal candidate is proactive, highly organized, and comfortable working both independently and collaboratively in a hybrid setting.

Key Responsibilities :

• Draft, edit, and file legal documents including pleadings, motions, discovery, and correspondence
• Manage e-filing in State and Federal courts, adhering to court rules and deadlines
• Transcribe dictation, handle document formatting, and prepare trial materials
• Coordinate schedules, court dates, meetings, travel, and related logistics
• Maintain organized client files and conduct periodic file reviews for closure or off-site storage
• Serve as a liaison between attorneys, clients, courts, and opposing counsel
• Collaborate with administrative staff across departments to ensure efficiency
• Utilize legal technology platforms such as iManage, InTapp, and Chrome River

Qualifications :

• 3–5 years of experience as a legal secretary, specifically in civil defense litigation
• Proficient with e-filing systems and knowledgeable in court procedures
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel), Adobe, and legal-specific software
• Familiarity with BigHand Now or similar systems (training provided if needed)
• Ability to work independently, manage priorities, and maintain confidentiality
• Typing speed of 70+ WPM preferred
• Hybrid Work : 3 days in office / 2 days remote
• Overtime : Minimal, but may occur occasionally
• Start Date : Targeting start by July 1
• Interview Process : Initial video interview with hiring manager, followed by virtual interviews with attorneys
• Friendly, low-drama office with a professional yet casual atmosphere
• Team of 5 attorneys with a recently hired, collaborative senior counsel
• 22 days of PTO to start
• Comprehensive medical, dental, and vision insurance
• Short- and long-term disability insurance
• Life insurance and flexible spending accounts
• 401(k) plan with immediate eligibility and firm-funded pension plan
• Commuter benefits and wellness support programs

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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Litigation Secretary • Phoenix Metro Area, Arizona

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