Litigation Secretary

Addison Group; Phoenix (AZ); On-site; USD 75,000 - 90,000; Full time

Job summary

A leading legal services firm is seeking a Litigation Secretary to provide comprehensive legal and administrative support. This role involves document preparation, client interaction, and the use of legal software while maintaining confidentiality and adhering to court procedures, in a dynamic team environment.

Qualifications

• 3-5 years of civil defense litigation experience required.
• Proficient in e-filing and court rules.
• Able to maintain confidentiality and demonstrate attention to detail.

Responsibilities

• Prepares and edits legal documents including e-filing.
• Communicates with clients and court personnel.
• Maintains client and general files, ensuring confidentiality.

Skills

Organizational skills

Confidentiality

Communication

Attention to detail

Customer service skills

Education

No specific requirements

Tools

Outlook

Word

Excel

iManage

InTapp

Chrome River

Adobe

Job description

3 days ago Be among the first 25 applicants

This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $90,000.00/yr

Job Title: Litigation Secretary

Key Qualifications:

• 3-5 years of civil defense litigation experience as a legal secretary.
• Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints.
• Knowledge and application of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements, and practices (including trial, mediation, and arbitration).
• Knowledge of or ability to learn office procedures, rules, and regulations.
• Demonstrated competency and proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, InTapp, Chrome River, and Adobe. Knowledge of a workflow platform (e.g., BigHand Now) preferred.
• Ability to effectively and accurately communicate orally and in writing.
• Correctly apply departmental rules, complex regulations, and procedures.
• Maintain a high degree of confidentiality and attention to detail.
• Proofread and perform editing of routine and complex law office documents; transcribe legal documents, correspondence, and reports from written drafts or dictation at a level of 70 wpm.
• Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management, and staff.
• Employment Type: Permanent hire
• Work Schedule: 9:00 AM - 5:00 PM with an hour for lunch (35-hour work week).
• Overtime: Minimal, but possible.
• Direct Hire Pay: $75,000 - $85,000 (flexible up to $90,000)

Must Haves:

• Experience: 3-5 years.
• Education: No specific requirements.
• Software: e-filing, Outlook, Word, Excel, iManage, InTapp, Chrome River, and Adobe.

Key Responsibilities (Comprehensive Legal and Administrative Support):

• Prepares, edits, files, and may compose legal documents (letters, memoranda, pleadings, motions, discovery, agreements, subpoenas, etc.), including e-filing with courts. Transcribes from electronic dictation or handwritten documents.
• Communicates with clients, counsel, court personnel, and other external parties. Coordinates with local and other office administrative resources.
• Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for closure/off-site storage.
• Interacts professionally with clients, counsel, court personnel, and others; maintains confidentiality.
• Establishes and maintains calendar and deadline reminder systems; records court dates, deposition dates, etc. Works with attorneys, secretaries, and docketing personnel for calendar accuracy. Schedules appointments and makes business travel arrangements. Communicates with administrative support regarding deadlines and attorney travel.
• Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with attorneys, team members, and all Firm personnel. Actively participates in regular team meetings. Takes personal responsibility for exchanging information and training tips with team members.
• Effectively uses team software to log, manage, and handle workflow.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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