Litigation Secretary

LHH; Los Angeles (CA); Hybrid; USD 60,000 - 81,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Wellness program

Job summary

LHH in Los Angeles is seeking an experienced Litigation Secretary to provide high-level administrative and organizational support to multiple attorneys. This hybrid role requires exceptional time management and strong understanding of state and federal judicial processes, particularly in labor and employment law.

Responsibilities include calendar and billing coordination, document submission, e-filing, and creating TOCs/TOAs.

Qualifications

• Minimum 5 years of experience in a professional legal or administrative environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Advanced time management and proactive problem-solving abilities.
• Excellent written and verbal communication skills.
• Expertise in creating TOCs and TOAs using Best Authority.
• In-depth knowledge of court rules and electronic filing procedures.
• Proficiency in MS Office, Outlook, Adobe, and document management systems.
• Experience with legal technology tools (e.g., BigHand, NetDocuments).

Responsibilities

• Coordinate attorney support across internal teams, including calendar and billing functions.
• Prepare and submit accurate documentation and instructions for internal resource teams.
• Communicate with case teams to prevent duplicate requests and ensure workflow efficiency.
• Monitor and verify court and agency deadlines; alert attorneys as needed.
• Create and update litigation matters in document management systems.
• Draft and finalize Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Manage document filing and e-filing with courts and agencies in compliance with applicable rules.
• Maintain attorney contact lists and client relationship data.
• Submit daily task logs detailing projects and assignments.
• Assist with reviewing and revising client pre-bills as needed.

Skills

Time management

Organizational skills

Communication skills

Multitasking

Legal administration

Tools

Best Authority

BigHand

NetDocuments

MS Office

Outlook

Adobe

Job description

We are seeking an experienced Litigation Secretary to provide high-level administrative and organizational support to multiple attorneys. This role requires exceptional time management, communication, and organizational skills, along with a strong understanding of state and federal judicial systems and agency procedures, particularly in labor and employment law. This is a hybrid position based in Los Angeles, with an in-office schedule of 2–3 days per week.

Compensation:

Hourly rate: $43.58 – $58.97, based on experience and education. A comprehensive benefits package is offered, including health, retirement, and wellness programs.

Key Responsibilities:

• Coordinate attorney support across internal teams, including calendar and billing functions.
• Prepare and submit accurate documentation and instructions for internal resource teams.
• Communicate with case teams to prevent duplicate requests and ensure workflow efficiency.
• Monitor and verify court and agency deadlines; alert attorneys as needed.
• Create and update litigation matters in document management systems.
• Draft and finalize Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Manage document filing and e-filing with courts and agencies in compliance with applicable rules.
• Maintain attorney contact lists and client relationship data.
• Submit daily task logs detailing projects and assignments.
• Assist with reviewing and revising client pre-bills as needed.

Qualifications:

• Minimum 5 years of experience in a professional legal or administrative environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Advanced time management and proactive problem-solving abilities.
• Excellent written and verbal communication skills.
• Expertise in creating TOCs and TOAs using Best Authority.
• In-depth knowledge of court rules and electronic filing procedures.
• Proficiency in MS Office, Outlook, Adobe, and document management systems.
• Experience with legal technology tools (e.g., BigHand, NetDocuments).

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers