Litigation Project Assistant

Dinsmore; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Dinsmore is actively looking for a Project Assistant to join their Litigation Department in Miami, FL. This role involves organizing and maintaining various departmental projects, primarily focusing on billing and handling subpoena processes.

The ideal candidate has at least two years of administrative experience and familiarity with the subpoena preparation process. You'll be responsible for coordinating various tasks, ensuring project timelines are met, and facilitating communication within the team and external parties.

Qualifications

• Two years of administrative experience preferred.
• Prior experience with the subpoena preparation process preferred.
• Knowledge of federal and state rules of civil procedure preferred.

Responsibilities

• Receive and process subpoena requests.
• Prepare, track, and manage subpoenas.
• Assist attorneys with billing inquiries.

Skills

Administrative experience

Subpoena preparation

Knowledge of civil procedure

Accounting functions

Microsoft Office

Database management

Communication skills

Problem-solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Dinsmore is seeking a Project Assistant at our Miami, FL location. The Project Assistant will be joining the Litigation Department and will be responsible for the successful organization, tracking, and maintenance of various projects within the department with a focus on billing and subpoena processing.

Responsibilities

• Receive and process subpoena requests from attorneys or court officials
• Prepare, track and manage subpoenas
• Coordinate with process servers or law enforcement officers responsible for serving subpoenas
• Assist attorneys and secretaries with billing inquiriesAddress internal and external inquiries in connection with billed and unbilled totals, payment status, and matter history
• Process narrative edits and time and cost adjustments on invoices
• Assist the department with various projects, hand deliveries, and miscellaneous requests
• Other duties as assigned

Requirements

• Two years of administrative experience preferred
• Prior experience with the subpoena preparation process, preferred
• Knowledge of federal and state rules of civil procedure preferred
• Working knowledge of accounting functions preferred
• Working knowledge of Microsoft Office products (Outlook, Word, Excel, PowerPoint)
• Ability to maintain and manage databases and create reports
• Highly developed communication skills
• Self-starter and comfortable working in a fast-paced team/collaborative environment to problem-solve and implement process improvements
• Flexible and adaptive to a dynamic work environment