Litigation Legal Assistant

Amundsen Davis, LLC; Milwaukee (WI); On-site; USD 55,000 - 70,000; Full time

Job summary

Amundsen Davis, LLC in Milwaukee, WI is seeking an experienced Litigation Legal Assistant to join our strong team. The role focuses on supporting litigation attorneys, maintaining files and calendars, coordinating depositions, and ensuring high-quality, timely documents in a collaborative, professional firm culture.

Candidates should have 5+ years of litigation support experience, proficiency with Word, Outlook and Excel, and excellent organizational skills.

Qualifications

• Minimum 5+ years of experience as a litigation legal assistant.
• Proficiency with MS Word, Outlook, Excel, and document management systems.
• Strong organizational and administrative skills with keen attention to detail.
• Able to multi-task, meet deadlines, and work under pressure.
• Team player who communicates clearly with attorneys and staff.

Responsibilities

• Maintain and organize files, calendars, and prepare invoices for payment.
• Schedule depositions, conferences and meetings; coordinate travel.
• Prepare and format correspondence and pleadings for e-filing; ensure accuracy.
• Filing documents in state and federal courts and manage iManage records.

Skills

Attention to detail

Organizational skills

Time management

Communication

Team collaboration

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Document management systems

Job description

Amundsen Davis, a full-service business and litigation law firm, is seeking an experienced Litigation Legal Assistant to join a strong team in Milwaukee with an excellent firm culture! We offer a collegial environment and an excellent opportunity to continue to develop strong skills and professional growth. This is an excellent opportunity to join a sophisticated litigation practice and work in the dynamic, friendly, and collaborative atmosphere of our Milwaukee office, while enjoying the benefits of working for a large law firm.

Essential Duties and Responsibilities

• Provide general office support for litigation attorneys, more specifically, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule depositions, conferences and meetings, and coordinate travel arrangements.
• Set up new clients and matters, including running conflict checks and preparing engagement letters.
• Prepare and finalize basic correspondence and other documents as necessary, taking responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents.
• Calculate, calendar and track court and other filing deadlines.
• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents, including for e-filings.
• Document and file organization (paper and electronic filing systems), document creation, conversion and formatting.
• Maintain accurate and organized records within iManage by ensuring all time-stamped documents are filed in the appropriate folders, email threads are properly uploaded, and all file-related costs are recorded within the system.
• Filing documents in state and federal courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures.
• Must have knowledge of procedures and rules for filing documents in state and federal courts, and experience filing documents in both courts.
• Perform general research and support activities to assist attorneys.
• Other duties as assigned.

Required Competencies, Education and Experience

• 5+ years of experience as a litigation legal assistant
• Litigation experience in a private law firm setting preferred.
• High level of proficiency with Microsoft Word, Outlook, Excel, and document management systems.
• Outstanding organizational, interpersonal, and administrative skills.
• Excellent attention to detail with the ability to multi-task.
• Must be self-motivated, proactive, and able to meet deadlines under pressure.
• Must have the ability to work collaboratively as part of a team with other legal assistants, paralegals and attorneys, as well as to work independently.
• Must provide excellent internal and external client service.
• Must be able to communicate clearly and concisely with a solution-oriented approach.
• High School Diploma or GED required; bachelor’s degree preferred.
• Professional, fast paced, and collaborative office setting with access to the resources of a large law firm
• This position requires regular and predictable in-office attendance

Amundsen Davis is a full-service business law firm comprised of 260 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial mindset that drives our clients' business decisions and we use this insight to respond to the needs of clients creatively, expediently and pragmatically. Our firm handles the transactional, labor and employment, and litigation needs of companies across the United States. With deep experience in both litigated and transactional matters, we offer a uniquely well-rounded partnership for your business. Amundsen Davis has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Cleveland, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

Amundsen Davis is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual's race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.