Litigation Legal Assistant

CFS; Grand Rapids (MI); On-site; USD 42,000 - 59,000; Full time

Job summary

CFS is seeking a Litigation Legal Assistant in Grand Rapids to provide comprehensive support to timekeeping roles within the firm, primarily in civil litigation and some family law. The role involves a range of administrative tasks to ensure efficient legal processes and exceptional client service.

Responsibilities include preparing legal documents, proofreading for accuracy, maintaining electronic files, opening new matters, coordinating document delivery, managing calendars, and supporting

Qualifications

• Proficient in Microsoft Suite.

Responsibilities

• Prepare, type, and format legal documents and memos with accuracy.
• Proofread documents for spelling, grammar, and formatting.
• Maintain electronic client files and ensure proper filing.
• Open new matters and verify client information per firm procedures.
• Coordinate delivery of documents via courier or hand delivery.
• Manage attorney calendars, travel, expenses, meetings, and group logistics.
• Review time entries in Intapp Time for accuracy before deadlines.
• Proofread and process client billing memos; coordinate special billing when needed.
• Delegate tasks to support staff to improve workflow.
• Provide coverage for other timekeepers during absences.

Skills

Microsoft Office

Education

High School Diploma

Associate/Bachelor's degree

Job description

Join a well-established and highly respected law firm that values its people as much as its clients. Our client is seeking a Litigation Legal Assistant to become an integral part of their collaborative team. This is an excellent opportunity for a detail-oriented professional looking to grow their career in a supportive, family-focused environment.

This firm offers a hybrid work schedule, promotes a healthy work-life balance, and is committed to creating a positive workplace culture. Employees enjoy regular team-building activities, company events, and opportunities to connect outside of the office, fostering a strong sense of teamwork and community. They believe in investing in their people and provide long-term growth and development opportunities for those looking to advance their careers.

If you\'re looking for a firm where your contributions are valued, your professional growth is encouraged, and you can enjoy a rewarding career alongside a great team, this is the right opportunity for you!

The Legal Assistant role provides comprehensive support to timekeeping roles within the Firm including Partners, Associates, and Paralegals primarily in civil litigation and some family law. This role involves performing a variety and administrative and clerical tasks to ensure the efficiency of legal processes as well as provide exceptional client service.

Litigation Legal Assistant Responsibilities

• Prepare, type, and format correspondence, memos, and other legal documents, ranging from simple to highly complex, ensuring accuracy and professionalism
• Proofread all documents for spelling, grammar, consistency, and formatting
• Transcribe dictation as needed
• Maintain electronic client files systematically, ensuring proper filing of emails, documents, and converted hard-copy materials
• Open new matters and ensure accuracy of client information and compliance with firm procedures
• Coordinate delivery of documents and projects through courier, hand delivery, or other required services
• Manage telephone communications professionally, respond to client requests, and keep timekeepers informed of conversations and updates
• Manage attorney calendars, travel arrangements, expenses, meetings, and practice group logistics
• Review and edit time entries in Intapp Time to ensure accuracy before weekly and monthly deadlines
• Proofread and process client billing memos and coordinate special billing arrangements when needed
• Delegate tasks to Practice Group Support Specialists, administrative departments, and vendors to enhance workflow efficiency
• Provide coverage and backup support for other timekeepers when team members are absent and coordinate vacation schedules to maintain seamless support

Litigation Legal Assistant Desired Requirements

• High School Diploma or equivalent required
• Associate or bachelor\'s degree preferred
• 3+ years of equivalent training and experience in Litigation
• Experience with litigation procedures and court filing requirements, with experience in Kent County preferred
• Proficient in Microsoft Suites
• Ability to work onsite in Grand Rapids

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