Litigation Legal Administrative Assistant

Jackson Walker LLP; Austin (TX); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Litigation Legal Administrative Assistant to join their Austin office. This full-time role involves providing vital support to attorneys, ensuring the delivery of high-quality legal services. The ideal candidate will excel in legal document formatting, possess strong skills in the MS Office Suite, and have a keen eye for detail. With responsibilities ranging from drafting pleadings to managing case files, this position offers a dynamic work environment where your contributions will significantly impact the legal team's success. If you're an organized and effective communicator with a passion for the legal field, this opportunity is perfect for you.

Qualifications

• 3+ years of experience in a law firm environment.
• Expertise in legal document formatting and e-filing processes.

Responsibilities

• Support attorneys with complex secretarial and administrative tasks.
• Draft legal documents and maintain organized legal files.

Skills

Legal Document Formatting

MS Office Suite

Document Management Systems

E-Filing

Communication Skills

Organizational Skills

Education

Bachelor's Degree

High School Diploma or GED

Tools

iManage

Job description

Litigation Legal Administrative Assistant

Join to apply for the Litigation Legal Administrative Assistant role at Jackson Walker LLP.

This full-time position is based in our Austin office and involves supporting attorneys with complex secretarial and administrative tasks, ensuring the delivery of high-quality legal services to clients.

Essential Duties & Responsibilities:

• Provide excellent customer service by answering phones and communicating with clients.
• Draft pleadings, correspondence, memoranda, and other legal documents.
• Perform e-filings, prepare pleadings notebooks, update indexes, and exhibits.
• Maintain and organize legal files.
• Review and submit prebills and client bills timely.
• File court documents electronically and in paper form, adhering to specific requirements.
• Arrange travel and meetings for attorneys.
• Prepare and submit client intake forms.
• Update client files, notebooks, and indices regularly.
• Manage attorney-specific case lists, charts, and case outcomes.
• Enter, review, and revise timesheets accurately.
• Proofread all documents for accuracy and completeness.
• Follow office policies on file management and recordkeeping.
• Monitor deadlines and key dates effectively.

Qualifications:

• Proficient in legal document formatting, including tables of contents, authorities, styles, and PDF conversions.
• Strong skills in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Document Management Systems (iManage preferred).
• Experience with time entry, e-Filing, and database software.
• Ability to open files and perform conflict checks.
• Excellent written and verbal communication skills.
• Effective team player with strong organizational and time management skills.
• Ability to handle confidential information appropriately.

Education & Experience:

• Bachelor’s degree preferred; high school diploma or GED required.
• Minimum of 3 years’ experience in a law firm environment.

Working Conditions:

• Standard office environment with minimal exposure to noise and temperature extremes.

Jackson Walker is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, disability, or other protected characteristics.