Litigation Executive Assistant | Court Filings & Calendars

Millenniumsoft; Tallahassee (FL); On-site; USD 19,000 - 27,000; Full time

Job summary

Millenniumsoft in Tallahassee, FL seeks an experienced Paralegal/Legal Secretary to provide comprehensive litigation support to a small team of attorneys. The role focuses on filing, discovery, document management, and calendar coordination throughout the litigation lifecycle.

The candidate should handle multiple priorities, prepare legal documents, and maintain accurate case files with strong attention to detail.

Qualifications

• 3–5 years of paralegal or legal secretary experience.
• Experience with Florida court procedures and DOAH.
• Strong organizational and communication skills; ability to manage multiple priorities.

Responsibilities

• Provide legal secretarial and administrative support to assigned attorneys.
• Format, proofread, finalize, type, and electronically file legal documents.
• Prepare correspondence, pleadings, motions, notices, subpoenas, and other documents from templates.
• File pleadings, motions, and court documents with Florida Circuit Courts, DOAH, and other tribunals.
• Maintain and organize attorney case files, electronic and physical.
• Manage attorney calendars, scheduling hearings, depositions, mediations, trials, and client meetings.
• Coordinate with Judicial Assistants regarding scheduling and court matters.
• Assist with discovery requests, responses, and document production.
• Prepare exhibits, hearing binders, and case-related documentation.
• Arrange service of process and track court deadlines.
• Retain and schedule court reporters and obtain transcripts.
• Monitor court dockets and case activities.
• Perform general administrative duties including phones and travel arrangements.
• Assist with closing case files and records management.

Skills

Litigation Support

Court Filings

Document Preparation

Case Management

Calendar Management

Discovery Coordination

Pleadings & Motions

Microsoft Office

Adobe Acrobat

Written Communication

Attention to Detail

Multitasking

Education

Associate's degree or Bachelor's degree

Job description

Millenniumsoft in Tallahassee, FL seeks an experienced Paralegal/Legal Secretary to provide comprehensive litigation support to a small team of attorneys. The role focuses on filing, discovery, document management, and calendar coordination throughout the litigation lifecycle.

The candidate should handle multiple priorities, prepare legal documents, and maintain accurate case files with strong attention to detail.