Litigation e-Filing Coordinator

Perkins Coie; Oregon; Hybrid; USD 72,000 - 108,000; Full time

Benefits offered by this job

Annual bonus

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Paid time off (20 days)

Parental leave

Paid holidays

Family care benefits

Job summary

Ashurst Perkins Coie US LLP seeks an E-Filing Specialist to provide centralized e-filing support to attorneys nationwide and ensure timely, compliant submissions in state and federal courts. You will manage filings, research local rules, and maintain attorney credentials while driving efficient, deadline-driven processes.

Ideal candidates have 4–5 years in a law-firm environment with strong document management skills and proficiency in Office tools and docketing systems, in a hybrid work setting.

Qualifications

• Expertise in electronic filing procedures, litigation support, and court rules.
• Experience with federal, state, and local courts and local rules/procedures.
• Proficiency in document management and litigation support tools.

Responsibilities

• Coordinate firm-wide electronic court filings across state and federal jurisdictions, meeting deadlines.
• Act as primary point of contact for attorneys on court procedures and e-filing requirements.
• Oversee filing operations, maintain records and credentials, resolve technical issues.

Skills

Electronic filing procedures

Tools

Word

Excel

Outlook

BigHand

DocXtools

Best Authority

Adobe Suite

Docketing systems

Job description

Job Description:

Ashurst Perkins Coie US LLP is seeking a collaborative, detail-oriented E-Filing Specialist to join our team and help deliver an exceptional employee experience. In this role, you will provide centralized e-filing support to attorneys across the firm and provide timely and accurate submission of digital documents in various jurisdictions in both state and federal courts. This role requires a strong understanding of electronic filing processes. You will contact state and federal courts to learn and research local rules/procedures. The E-Filing Specialist will work to ensure compliance with deadline-driven filings.

This position is not eligible for immigration sponsorship. Candidates must be legally authorized to work in the United States without employer sponsorship now or in the future.

What You'll Do

• Manage and coordinate firm-wide electronic court filings and service of process across state and federal jurisdictions, ensuring accuracy, compliance with court rules, and adherence to critical filing deadlines.
• Serve as a trusted subject matter expert and primary point of contact for attorneys and legal teams, providing guidance on court procedures, local rules, e-filing requirements, and high-priority document processing requests while delivering exceptional client service.
• Oversee e-filing operations and workflow management, including maintaining filing records and attorney credentials, resolving technical filing issues, coordinating with internal support teams, and developing best practices to drive efficiency and consistency across the firm.

What You’ll Bring

• Demonstrated expertise in electronic filing procedures, litigation support, and court rules, with a strong understanding of federal, state, and local court requirements, as well as all phases of litigation, discovery, and trial preparation.
• Advanced technical and document management proficiency, including Microsoft Office Suite (Word, Excel, Outlook), BigHand, DocXtools, Best Authority, Adobe Suite, and docketing systems, enabling efficient document processing and timely e-filing support.
• 4-5 years of significant law firm experience, specifically in the understanding of litigation and e-filing.

Preferred Qualifications

• Excellent communication and relationship-building skills , with the ability to collaborate effectively across departments, communicate clearly in writing and verbally, and build strong partnerships with internal and external stakeholders in a remote and hybrid work environment.
• Advanced proficiency in legal technology and document production tools, including Microsoft Word, Excel, Adobe Acrobat, SharePoint, BigHand, Best Authority, Outlook, WebEx, and other document management systems to support efficient legal operations and workflow execution.
• Strong organizational and legal support capabilities, demonstrated through expertise in legal terminology and procedures, exceptional attention to detail, superior grammar and writing skills, and the ability to prioritize competing deadlines while managing a high-volume workload effectively.

Why Join Ashurst Perkins Coie

Join a collaborative, high-performing team where your expertise will help shape the employee experience across our global organization. If you enjoy managing complex compliance responsibilities, partnering with legal professionals, and contributing to the foundation of a growing organization,

Benefits

• annual discretionary bonus
• 401(k) plan
• medical insurance
• dental insurance
• vision insurance
• accrued paid time-off plan starting at 20 days annually
• personal medical and parental leave
• up to 10 paid holidays
• family care benefits

Compensation and Locations

This position may be filled in the following locations. The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

California compensation range: $82,180.00 to $122,100.00 annually.

Colorado compensation range: $ $71,470.00 to $106,190.00 annually.

Illinois compensation range: $ $75.430.00 to $112,080 annually.

Oregon Compensation range: $72,370.00 to $107,540.00 annually.

Washington State compensation range: $73,390.00 to $112,020.00 annually.

Work Schedule

This position is scheduled to work Monday through Friday from 12:00 PM to 7:30 PM Pacific Time (PT).

Application Deadline

Applications for this position will be accepted through November 27, 2026.