Litigation e-Filing Coordinator

Perkins Coie LLP; Madison (WI); Remote; USD 82,000 - 122,000; Full time

Benefits offered by this job

Annual bonus

401(k) plan

Health insurance

Paid time off

Parental leave

Paid holidays

Family care benefits

Job summary

Ashurst Perkins Coie US LLP is seeking an E-Filing Specialist to provide centralized e-filing support to attorneys across the firm and ensure timely submission of digital documents in various jurisdictions.

The role requires strong knowledge of electronic filing processes, court rules, and the ability to coordinate with internal teams to meet deadlines. This remote-friendly position offers a discretionary bonus and comprehensive benefits.

Qualifications

• Experience with electronic filing procedures and court rules in federal/state/local courts.
• Strong proficiency with Microsoft Office, Adobe Suite, docketing systems.
• 4–5 years of law firm experience in litigation and e-filing.

Responsibilities

• Manage firm-wide electronic court filings and service of process across jurisdictions, ensuring deadlines.
• Serve as SME and primary contact for attorneys on court procedures and e-filing requirements.
• Oversee e-filing operations, filing records, and coordinating with support teams to improve efficiency.

Skills

Electronic filing procedures

Court rules knowledge

Microsoft Office

Docketing systems

Communication skills

Tools

BigHand

DocXtools

Best Authority

Adobe Acrobat

SharePoint

Outlook

WebEx

Job description

Job Description

Ashurst Perkins Coie US LLP is seeking a collaborative, detail-oriented E-Filing Specialist to join our team and help deliver an exceptional employee experience. In this role, you will provide centralized e-filing support to attorneys across the firm and provide timely and accurate submission of digital documents in various jurisdictions in both state and federal courts. This role requires a strong understanding of electronic filing processes. You will contact state and federal courts to learn and research local rules/procedures. The E-Filing Specialist will work to ensure compliance with deadline-driven filings.

This position is not eligible for immigration sponsorship. Candidates must be legally authorized to work in the United States without employer sponsorship now or in the future.

What You'll Do

• Manage and coordinate firm-wide electronic court filings and service of processacross state and federal jurisdictions, ensuring accuracy, compliance with court rules, and adherence to critical filing deadlines.
• Serve as a trusted subject matter expert and primary point of contact for attorneys and legal teams, providing guidance on court procedures, local rules, e-filing requirements, and high-priority document processing requests while delivering exceptional client service.
• Oversee e-filing operations and workflow management, including maintaining filing records and attorney credentials, resolving technical filing issues, coordinating with internal support teams, and developing best practices to drive efficiency and consistency across the firm.

What You'll Bring

• Demonstrated expertise in electronic filing procedures, litigation support, and court rules, with a strong understanding of federal, state, and local court requirements, as well as all phases of litigation, discovery, and trial preparation.
• Advanced technical and document management proficiency, including Microsoft Office Suite (Word, Excel, Outlook), BigHand, DocXtools, Best Authority, Adobe Suite, and docketing systems, enabling efficient document processing and timely e-filing support.
• 4-5 years of significant law firm experience, specifically in the understanding of litigation and e-filing.

Preferred Qualifications

• Excellent communication and relationship-building skills,b with the ability to collaborate effectively across departments, communicate clearly in writing and verbally, and build strong partnerships with internal and external stakeholders in a remote and hybrid work environment.
• Advanced proficiency in legal technology and document production tools, including Microsoft Word, Excel, Adobe Acrobat, SharePoint, BigHand, Best Authority, Outlook, WebEx, and other document management systems to support efficient legal operations and workflow execution.
• Strong organizational and legal support capabilities, demonstrated through expertise in legal terminology and procedures, exceptional attention to detail, superior grammar and writing skills, and the ability to prioritize competing deadlines while managing a high-volume workload effectively.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time-off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits.

More information regarding benefits and programs may be found here.

This position may be filled in the following locations. The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

California compensation range: $82,180.00 to $122,100.00 annually.

Colorado compensation range: $ $71,470.00 to $106,190.00 annually.

Illinois compensation range: $ $75.430.00 to $112,080 annually.

Oregon Compensation range: $72,370.00 to $107,540.00 annually.

Washington State compensation range: $73,390.00 to $112,020.00 annually.

This position is scheduled to work Monday through Friday from 12:00 PM to 7:30 PM Pacific Time (PT).

Applications for this position will be accepted through November27, 2026.

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