Litigation e-Filing Coordinator

Perkins Coie LLP; Portland (OR); Remote; USD 72,000 - 108,000; Full time

Benefits offered by this job

Annual discretionary bonus

401(k) plan

Medical

Dental

Vision insurance

Accrued paid time-off plan starting at

Parental leave

Up to 10 paid holidays

Family care benefits

Job summary

Ashurst Perkins Coie US LLP is seeking an E-Filing Specialist to provide centralized e-filing support to attorneys across the firm and ensure timely, accurate submissions in state and federal courts. You will coordinate filings, maintain credentials, and resolve issues while advising on court rules and procedures.

You will serve as the primary contact for attorneys, helping with guidance on procedures, high-priority requests, and workflow efficiency in a remote/hybrid environment.

Qualifications

• 4–5 years of law firm experience in litigation and e-filing.
• Strong understanding of federal, state, and local court rules.
• Proficiency with MS Office, Adobe Suite, docketing systems.

Responsibilities

• Coordinate firm-wide electronic court filings and service of process across jurisdictions.
• Serve as subject matter expert guiding attorneys on court procedures and e-filing.
• Oversee e-filing operations, maintain records, resolve filing issues, improve workflows.

Skills

Electronic filing procedures

Litigation support

Court rules knowledge

Communication and client service

Tools

Microsoft Office Suite (Word, Excel, Outlook)

BigHand

DocXtools

Best Authority

Adobe Acrobat/Adobe Suite

Docketing systems

Job description

Job Description:

Ashurst Perkins Coie US LLP is seeking a collaborative, detail-oriented E-Filing Specialist to join our team and help deliver an exceptional employee experience. In this role, you will provide centralized e-filing support to attorneys across the firm and provide timely and accurate submission of digital documents in various jurisdictions in both state and federal courts. This role requires a strong understanding of electronic filing processes. You will contact state and federal courts to learn and research local rules/procedures. The E-Filing Specialist will work to ensure compliance with deadline-driven filings.

This position is not eligible for immigration sponsorship. Candidates must be legally authorized to work in the United States without employer sponsorship now or in the future.

What You'll Do

• Manage and coordinate firm-wide electronic court filings and service of processacross state and federal jurisdictions, ensuring accuracy, compliance with court rules, and adherence to critical filing deadlines.
• Serve as a trusted subject matter expert and primary point of contact for attorneys and legal teams, providing guidance on court procedures, local rules, e-filing requirements, and high-priority document processing requests while delivering exceptional client service.
• Oversee e-filing operations and workflow management, including maintaining filing records and attorney credentials, resolving technical filing issues, coordinating with internal support teams, and developing best practices to drive efficiency and consistency across the firm.

What You'll Bring

• Demonstrated expertise in electronic filing procedures, litigation support, and court rules, with a strong understanding of federal, state, and local court requirements, as well as all phases of litigation, discovery, and trial preparation.
• Advanced technical and document management proficiency, including Microsoft Office Suite (Word, Excel, Outlook), BigHand, DocXtools, Best Authority, Adobe Suite, and docketing systems, enabling efficient document processing and timely e-filing support.
• 4-5 years of significant law firm experience, specifically in the understanding of litigation and e-filing.

Preferred Qualifications

• Excellent communication and relationship-building skills, with the ability to collaborate effectively across departments, communicate clearly in writing and verbally, and build strong partnerships with internal and external stakeholders in a remote and hybrid work environment.
• Advanced proficiency in legal technology and document production tools, including Microsoft Word, Excel, Adobe Acrobat, SharePoint, BigHand, Best Authority, Outlook, WebEx, and other document management systems to support efficient legal operations and workflow execution.
• Strong organizational and legal support capabilities, demonstrated through expertise in legal terminology and procedures, exceptional attention to detail, superior grammar and writing skills, and the ability to prioritize competing deadlines while managing a high-volume workload effectively.

Why Join Ashurst Perkins Coie?

Join a collaborative, high-performing team where your expertise will help shape the employee experience across our global organization.

This position is eligible for:

• annual discretionary bonus
• 401(k) plan
• medical
• dental
• vision insurance
• accrued paid time-off plan starting at 20 days annually
• personal medical and parental leave
• up to 10 paid holidays
• family care benefits

This position may be filled in the following locations. The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

California compensation range: $82,180.00 to $122,100.00 annually.

Colorado compensation range: $ $71,470.00 to $106,190.00 annually.

Illinois compensation range: $ $75.430.00 to $112,080 annually.

Oregon Compensation range: $72,370.00 to $107,540.00 annually.

Washington State compensation range: $73,390.00 to $112,020.00 annually.

This position is scheduled to work Monday through Friday from 12:00 PM to 7:30 PM Pacific Time (PT).

Applications for this position will be accepted through November27, 2026.

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