Litigation Docket Specialist

Simpson Thacher & Bartlett LLP; Palo Alto (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Simpson Thacher & Bartlett LLP is seeking an entry level Litigation Docket Specialist to support docketing and case tracking. You will review emails, draft responses, and perform basic docketing and calendar updates in our firm systems.

The role requires a bachelor’s degree and 0–2 years of relevant experience, with strong attention to detail and the ability to work independently in a fast-paced environment. Training on electronic filing and vendor coordination is provided.

Qualifications

• Bachelor’s degree is required.
• 0 to 2 years of relevant experience.
• Ability to manage multiple/simultaneous requests and deadlines.
• Knowledge of the entry level litigation docketing and calendaring process.
• Ability to communicate basic litigation processes to case teams and attorneys.

Responsibilities

• Review emails and requests and draft responses to attorneys and Firm administration.
• Perform entry level docketing and calendar updates in Firm docketing software.
• Communicate with case teams on litigation matters.
• Assist with and train on basic electronic filing in federal and state jurisdictions.
• Perform quality checks on docket entries.
• Escalate complex docketing questions to Senior Docketing Specialist.
• Communicate with court personnel via phone and email.
• Bill time as authorized by partners.
• Retrieval of legal documents and transcripts from vendors.
• Support litigation support with administrative tasks related to docketing and case tracking.

Skills

Docketing basics

Multitasking

Communication

Attention to detail

Research skills

Education

Bachelor's degree

Tools

PACER

CasePortal

Bloomberg

LexisNexis

Job description

Job Summary & Objectives

• Review emails and requests received and draft appropriate responses to attorneys and Firm administration
• Perform entry level docketing and calendar updates within Firm docketing software
• Communicate with case teams on various litigation related matters
• Assist with and train on basic electronic filing in federal and state jurisdictions
• Perform quality checks on docket entries
• Escalate complex docketing questions or issues to Senior Docketing Specialist
• Communicate with court personnel via phone and email, as necessary
• Selectively bill time as authorized by partners
• Confer with outside vendors for retrieval of legal documents and transcripts
• Support the litigation support team with administrative and operational tasks as related to docketing and case tracking
• Perform other duties as assigned

The Litigation Docket Specialist is responsible for performing entry level litigation-related services for the Firm and possessing basic knowledge of litigation practices. This role helps track case deadlines, update case information, and monitor court filings to ensure important dates are recorded accurately.

Essential Job Duties & Responsibilities

• Review emails and requests received and draft appropriate responses to attorneys and Firm administration
• Perform entry level docketing and calendar updates within Firm docketing software
• Communicate with case teams on various litigation related matters
• Assist with and train on basic electronic filing in federal and state jurisdictions
• Perform due diligence litigation docket searches
• Perform quality checks on docket entries
• Escalate complex docketing questions or issues to Senior Docketing Specialist
• Communicate with court personnel via phone and email, as necessary
• Selectively bill time as authorized by partners
• Confer with outside vendors for retrieval of legal documents and transcripts
• Support the litigation support team with administrative and operational tasks as related to docketing and case tracking
• Perform other duties as assigned

Education

Required

• Bachelor’s degree is required

Required

Skills and Experience

• 0 to 2 years of relevant experience required
• Ability to manage multiple/simultaneous requests, assign priorities and achieve solutions within deadlines
• Knowledge of the entry level litigation docketing and calendaring process
• Ability to communicate basic litigation processes to case team and attorneys
• Must be able to work independently and collaboratively in a highly competitive and demanding environment
• Strong attention to detail and self-motivated to produce accurate, timely and complete work product
• Strong written and verbal communication skills and excellent research and analytical skills

Preferred

• Knowledge of various court websites, docket searching and document retrieval databases (i.e., PACER, Milana, CasePortal, Bloomberg, and Lexis/Nexis)
• Knowledge of basic filing procedures in federal and state courts

Salary Information

CA Only: The estimated base salary range for this position is $60,000 to $75,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.