Senior Billing Coordinator

Simpson Thacher & Bartlett LLP; Chicago (IL); On-site; USD 90,000 - 110,000; Full time

Job summary

Simpson Thacher & Bartlett LLP is seeking a Billing Coordinator in Chicago, IL to manage high-volume attorney billing processes and ensure accuracy across monthly cycles. You will interface with attorneys, secretaries and clients, prepare and review pre-bills, apply retainer funds, and support electronic invoicing and reporting.

The role requires 3–5 years in law-firm billing, strong Excel and 3E skills, meticulous attention to detail, and the ability to work independently under tight deadlines,

Qualifications

• 3 to 5 years of billing experience in a large law firm required.
• Ability to present information verbally and in writing.
• Ability to use an accounting calculator.
• Proficiency in MS Office Suite, particularly in Excel.
• High level of proficiency with 3E or comparable billing program.
• Ability to work independently with minimum supervision.
• Strong attention to detail.
• Excellent analytical and problem solving skills.
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment.
• Flexibility to adapt to all work situations and work varied hours.

Responsibilities

• Interface with attorneys, secretaries, clients and staff regarding billing matters.
• Compile, analyze and process a high volume of attorney bills to clients on a monthly basis.
• Review and edit pre-bills in response to attorney and secretary requests.
• Apply retainer/on-account funds as directed by attorney and as per Firm policy.
• Process write-offs according to Firm guidelines and policy.
• Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter.
• Submit invoices electronically, assisting with bill resolution as required.
• Review billing supporting documentation for accuracy.
• Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections.
• Create billing schedules and various billing analyses as required.
• Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments.
• Distribute monthly partner reports.
• Regularly review and update comments for reports distributed to the Finance Committee and Partners.
• Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues.
• Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances.
• Mentor and train new Billing Coordinators as directed.
• Assist with special projects as needed.
• Perform other duties as assigned.

Skills

Billing experience

Verbal and written communication

Accounting calculator

MS Office Suite (Excel)

3E billing software

Independent work

Attention to detail

Analytics & problem solving

Multitasking under deadlines

Education

High School diploma or GED

Bachelor’s degree (preferred)

Tools

3E billing software

Microsoft Excel

Accounting calculator

Job description

Grow with us. Simpson Thacher is one of the world’s premier law firms with over 3300 attorneys and professional staff members across 13 offices globally. We are known for market-leading work across multiple industries, including private equity, M&A, banking, capital markets, and litigation, and a professional staff organization that works hand in hand with one another and our attorneys to drive our growth.

Responsibilities

• Interface with attorneys, secretaries, clients and staff regarding billing matters
• Compile, analyze and process a high volume of attorney bills to clients on a monthly basis
• Review and edit pre-bills in response to attorney and secretary requests
• Apply retainer/on-account funds as directed by attorney and as per Firm policy
• Process write-offs according to Firm guidelines and policy
• Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter
• Submit invoices electronically, assisting with bill resolution as required
• Review billing supporting documentation for accuracy
• Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections
• Create billing schedules and various billing analyses as required
• Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments
• Distribute monthly partner reports
• Regularly review and update comments for reports distributed to the Finance Committee and Partners
• Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues
• Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
• Mentor and train new Billing Coordinators as directed
• Assist with special projects as needed
• Perform other duties as assigned

Required Skills

• 3 to 5 years of billing experience in a large law firm required
• Ability to effectively present information verbally and in writing
• Ability to use an accounting calculator
• Proficiency in MS Office Suite, particularly in Excel
• High level of proficiency with 3E or comparable billing program
• Ability to work independently with minimum supervision
• Strong attention to detail
• Excellent analytical and problem solving skills
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
• Flexibility to adapt to all work situations and work varied hours

Preferred

• 5 plus years of billing experience preferred
• Familiarity with E-billing Hub and Multi currency preferred

Required Education

• High School diploma or GED equivalent

Preferred Education

• Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience

Salary Information

IL Only: The estimated base salary range for this position is $90,000 to $110,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.