Legal Talent Coordinator

Simpson Thacher & Bartlett LLP; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in New York, NY is seeking a detail-oriented professional to support the Legal Talent department. You will assist with the attorney review process, onboarding, and leave administration while coordinating relocation and immigration support for attorneys.

The role involves maintaining accurate records, generating reports, and aligning with firm policies. Flexibility to work varied hours and participate in occasional evening events is expected.

Qualifications

• 2 to 4 years of related experience.
• Strong oral and written communication skills; strong interpersonal skills.
• Ability to interact well and build professional relationships while maintaining confidentiality.
• Ability to self-direct and adapt to changing working demands and multiple priorities.
• Strong organizational skills and attention to detail.
• Ability to make effective judgments in line with Firm policies, procedures and/or guidelines.
• Must be team oriented.

Responsibilities

• Coordinate and administer the semi-annual attorney review process.
• Assist with onboarding and orientation for new attorneys.
• Liaise on leave of absence processes and coordinate with Benefits/Workday.
• Coordinate inter-office relocation and draft relocation memorandums.
• Provide support for U.S. immigration processes including visas and green cards.
• Assist with formalizing flexible work arrangements for attorneys.
• Maintain tracking charts and compile reporting for the Legal Talent department.
• Coordinate with Workday Support for reporting enhancements.
• Provide general support to the Legal Talent team and stay updated on firm news.
• Must be flexible to adjust hours and attend occasional evening events.
• Perform related duties as required.

Skills

Communication

Interpersonal skills

confidentiality

Self direction

Organizational skills

Attention to detail

Judgment

Team oriented

Education

Bachelor's degree

Tools

MS Word

Excel

Pivot tables

PowerPoint

viDesktop

Workday

Job description

Job Summary & Objectives

• Assist with the coordination and administration of the semi-annual attorney review process; work with the Legal Talent team, partners and associates to ensure associate evaluation files are complete, ensuring accuracy of entered information and database functionality; maintain review-related reports


• Assist with the onboarding and orientation process for new attorneys, including facilitating new hire orientations for lateral hires and coordinating pre-arrival paperwork and logistics for first year associates


• Liaise with attorneys on the various leave of absence processes and coordinate with the Benefits and/or Workday Support Groups on facilitating proper leave administration.


• Coordinate the inter-office relocation process, including liaising with the relocating attorney, seeking necessary approvals and drafting relocation memorandums


• Provide support for the U.S. immigration process, including coordinating with immigration counsel on visa, work-authorizations and green card applications


• Assist with formalizing flexible work arrangements for attorneys, including seeking approvals, liaising with attorneys and drafting relevant memorandums


• Maintain tracking charts and compile statistical information to assist with various reporting requirements for the Legal Talent department, including attrition analyses, headcount updates and other reporting requests


• Coordinate with the Legal Talent and Workday Support Group teams on the continued advancement of Workday’s reporting and usage capabilities.


• Provide general support and assistance to the Legal Talent department on an ongoing basis; ensure consistent and appropriate information is shared between offices; stay current on firm news, including peer firm trends


• Must be flexible to adjust hours to meet departmental needs and attend occasional related evening events


• Perform related work and other duties as required

Education

Required

• Bachelor's degree

Skills and Experience

Required

• 2 to 4 years of related experience


• Strong oral and written communication skills; strong interpersonal skills


• Ability to interact well and build professional relationships while maintaining confidentiality


• Ability to self-direct and adapt to changing working demands and multiple priorities


• Strong organizational skills and attention to detail


• Ability to make effective judgments in line with Firm policies, procedures and/or guidelines


• Must be team oriented


• Proficiency in MS Word, Excel (including knowledge of pivot tables) and PowerPoint, and comfortable working in web-based databases/software, such as viDesktop and Workday

Preferred

• Prior experience in a law firm or professional services firm


• Understanding of applicable laws and regulations for handling Associate personnel files and other sensitive and confidential information


• Understanding of various databases and/or programs and effective methods for acquiring relevant information

Salary Information

NY Only: The estimated base salary range for this position is $70,000 to $85,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.