Litigation Docket & Court Services Specialist

Barnes & Thornburg LLP; Pennsylvania; On-site; USD 55,000 - 75,000; Full time

Job summary

Barnes & Thornburg LLP seeks a Litigation Docket and Court Services Specialist to provide expert support in case docketing and electronic court filings. The role requires knowledge of court rules and procedures, as well as strong research and communication skills.

The ideal candidate will have over 5 years of litigation experience and will be responsible for managing court deadlines, reviewing documents, and ensuring compliance with rules. This position plays a critical part in the Legal Department’s operations.

Qualifications

• 5+ years of litigation experience, preferably in docketing using rules-based software.
• Knowledge of State and Federal Court Rules and procedures for compliant electronic filings.
• Excellent verbal and written communication skills.

Responsibilities

• Provide expertise in docket functionality for court filing deadlines.
• Review litigation documents and alert teams about upcoming deadlines.
• Conduct research to retrieve information on court cases and litigants.

Skills

Litigation docketing experience

Expert knowledge of court rules

Research skills

Excellent communication skills

Attention to detail

Education

5+ years of recent litigation experience

Tools

CompuLaw

Microsoft Office (Word, Excel, Outlook)

Adobe

Job description

Summary:

Under the umbrella of the Firm’s Managing Clerk’s Office and according to established Firm policies and procedures, the Litigation Docket and Court Services Specialist provides expert day-to day support in case docketing, court rules, case research, legal procedures, filing pleadings in electronic formats with the various courts that the firm practices, provides various other assigned high level court related services to the firm and applies risk management quality control measures within the department. Observes confidentiality in all client and Firm matters.

Responsibilities:

• Provide expertise in process and docket functionality that apply to all assigned court filing deadlines, discovery, and other relevant event dates and reminders for the Litigation Department, utilizing the firm’s court rules-based docketing software.

• Review litigation documents for relevant dates, and alert attorneys and paralegals of upcoming deadlines by effectively using the docketing system to enter applicable dates.

• Ability to conduct high level research, retrieve pertinent information on litigants, court cases, dockets and judge information from all court-related databases, (i.e. PACER, Westlaw, Bloomberg Law, DocketBird, CourtLink), and other online court and vendor services.

• Respond to procedural requests/inquiries from attorneys and staff regarding calendared events and deadlines, pleadings, court procedures, applicable court rules and date calculations in a timely and efficient manner.

• Create, prepare and distribute docket reports with upcoming deadlines to legal teams and applies quality control methodologies on all docketing/court data. Works closely with Litigation Docket Manager and other Docketing Team Members to ensure consistency with regard to Docketing among all twenty two offices.

• Required to have well rounded national experience, a comprehensive knowledge of State and Federal Court Rules and procedures that apply to all aspects of performing compliant electronic court filings for the firm under the direction of the Managing Clerk’s Office.

• Knowledge of State, Federal and Pro Hac Vice bar admissions processes.

• Other Docketing, high level Court Services duties and ad hoc projects as assigned.

The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.

Qualifications:

• 5+ years of recent litigation experience, preference given to candidates with litigation docketing experience using a rules-based docketing software

• Experienced docketing and/or supporting litigation in multiple states, both Federal districts and State jurisdictions

• Expert knowledge of court rules, procedures and electronic court filing practices and process in Local, State and Federal Courts.

• Experience with CompuLaw desired, but not required.

• High level understanding and working knowledge of litigation phases and it’s trajectory from Complaint to Appeal.

• Expert knowledge of legal documents and terminology.

• Computer proficient with preferred skills in Word, Excel, Outlook, Imanage and Adobe.

• Motivated and high level professional who works efficiently as an independent and collaborates well within a team.

• A detail oriented skill set and have the ability to prioritize time efficiently while handling multiple tasks under time constraints

• Excellent verbal and written communication skills necessary to communicate effectively with office staff and legal personnel in person, by e-mail and telephone; accurately follow instructions from a diverse group of attorneys and staff, and provide information with courtesy and tact.

This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.

Working Conditions:

• Normal law office environment with little exposure to excessive noise, dust, temperature and the like.

Equal Employment and Opportunity Statement:

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.