Litigation Project Assistant

Barnes & Thornburg LLP; Los Angeles (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Barnes & Thornburg LLP is seeking a Project Assistant in Los Angeles to perform various administrative duties for clients. You will work closely with paralegals and attorneys, manage case files, and assist with essential tasks like correspondence and data management.

A successful candidate will have at least 3 years of relevant experience, strong communication skills, and the ability to thrive in a high-volume environment. Proficiency in Microsoft Office and legal software is essential.

Qualifications

• Minimum 3 years’ relevant work experience.
• Able to thrive in a high-volume, deadline-driven work environment.
• May require work in excess of the standard 40 hours work week.

Responsibilities

• Work collaboratively with paralegals, attorneys, and staff.
• Monitor and distribute case documents daily.
• Organize and maintain case files.
• Complete administrative tasks like filing and correspondence.

Skills

Exceptional communication and interpersonal skills

Attention to detail

Problem solving

Microsoft Office proficiency

Ability to work independently

Organizational skills

Ability to work under pressure

Education

High School/GED

Tools

Legal-specific software

Job description

SUMMARY: Under the general supervision of the LA Office Administrator and according to established Firm policies and procedures, the Project Assistant performs a variety of administrative duties for Firm clients.

The Project Assistant will work collaboratively with teams on specific short and long-term projects. Oversee tasks as delegated, coordinate with case teams. Highly organized, adaptable, and able to prioritize tasks while working independently.

Key Responsibilities

• Work collaboratively with the paralegals, attorneys, staff and team(s) to maximize productivity.
• Monitor and distribute case documents daily.
• Assist in managing high volume case files.
• Organize and maintain case folders in iManage and the L-drive.
• Report updates verbally and in written form to case teams.
• Complete necessary administrative tasks, such as correspondence, legal documents, filing, fielding calls, expenses, invoices, travel, and visas.
• Input, edit, and proofread attorney and other legal personnel time entry.
• Assist with overflow support as needed.
• Manage requests; includes organizing, submitting, and monitoring workflow.
• Other duties as assigned.

The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodation.

Reasonable accommodation requests may be accommodated, absent undue firm hardship.

Qualifications

• High School/GED required; minimum 3 years’ relevant work experience.
• Exceptional communication and interpersonal skills.
• Keen attention to detail and an aptitude for problem solving; able to proactively address potential issues.
• Excellent computer skills, including Microsoft Office; significant hands‑on experience with legal‑specific software.
• Collaborative working style and team‑player attitude.
• Able to work independently with little supervision; highly motivated with a strong work ethic.
• Outstanding organizational skills and ability to prioritize tasks.
• Interpersonal skills necessary to communicate in person, by e‑mail, and telephone to provide information with ordinary courtesy, ease, and tact.
• Able to thrive in a high‑volume, deadline‑driven work environment.
• May require work in excess of the standard 40 hours work week.

This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice.

Working Conditions

• Standard law office environment with little exposure to excessive noise, dust, and temperature.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Equal Employment and Opportunity Statement

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.