Litigation Docket Clerk

Justia, Inc.; New York (NY); On-site; USD 67,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement savings

Vacation time

Job summary

White & Case LLP is seeking a detail-oriented Managing Clerk’s Clerk to handle docketing, calendar management, and electronic court filings. You will support the Managing Clerk’s Department and collaborate with Partners, Paralegals, and Technical Advisors on diverse projects, ensuring accurate and timely filing across jurisdictions.

Responsibilities include CM/ECF and NYSCEF filings, maintaining attorney information, and coordinating service of process.

Qualifications

• Minimum 2 years experience in a Managing Attorney/Clerk’s Office or comparable environment.
• Ability to prioritize assignments with competing deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Docket and calendar management using docketing software to generate calendars from court documents and rules.
• Assist with electronic filings via CM/ECF, NYSCEF, and other state platforms.
• Review documents for service and filing to ensure compliance with court rules and procedures.
• Set up alerts and trackers for cases of interest.
• Coordinate and manage service of process requests and updates on attempts.
• Conduct legal/docket research on court databases and firm systems.
• Coordinate transcript orders with court reporters.
• Maintain attorney information and login credentials.
• Coordinate retrieval of court documents with internal and external teams.
• Occasional travel to court for hard copy filings.
• Assist with department projects as needed.

Skills

Docketing

CM/ECF

Court filings

Time management

Client service

Tools

CM/ECF

Job description

Team Summary

Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day-to-day operations. Our team manages the infrastructure, systems and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.

Position Summary

Working as part of the tight-knit team, you will be responsible for docketing, calendaring, electronic court filings and other administrative duties of the Managing Clerk’s Department. Although primarily focused on day-to-day operational matters, you will also work across a wide range of projects. You can anticipate unforeseen challenges and will be both resilient and pragmatic in your approach to managing change.

Supporting our Partners, Technical Advisors and Paralegals, you will develop a good understanding of our Litigation Practice.

Duties and Accountabilities

The primary objectives of the role is:

• Perform legal docketing utilizing docketing software to generate calendars from court documents, correspondence, rules, and statutes.

• Assist with and handle electronic case filings via CM/ECF, NYSCEF, and other state court filing platforms (including, but not limited to DC, IL, FL, TX, and CA).
• Review documents for service and filing to ensure basic compliance with court rules and procedures.
• Assist with setup of alerts and trackers for W&C cases and cases of interest.

• Retrieve and circulate court forms and W&C samples upon request.

• Coordinate and manage service of process requests, including engaging process servers, updating team on attempts, and circulating affirmation(s) of service upon completion.
• Conduct legal/docket research on court-related databases, websites, and firm’s docketing system.
• Coordinate transcript orders with court reporters.
• Collect, maintain, and update attorney information, such as admission information and login credentials.
• Coordinate retrieval of court documents with internal research team and external vendors.
• Occasional travel to court for hard copy filings.
• Assist with department projects as needed.

Qualifications

A successful candidate will also demonstrate the following:

• Minimum 2 years experience working in a Managing Attorney/Clerk’s Office or comparable environment.
• Ability to handle, prioritize, and complete assignments with competing deadlines.

• Ability to deliver high quality work product and independently follow up and follow through.

• Attention to detail and a high level of accuracy in all work activities.

• Positive, resourceful, and flexible approach.

• Ability to work independently and as a part of a team.
• Excellent written and verbal communication skills.
• Ability to provide excellent client service.

NY Salary Range: 66,800 - 100,200

This role reports to

Managing Attorney

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.