Litigation Docket Clerk

White & Case; New York (NY); On-site; USD 67,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Paid vacation

Job summary

White & Case is seeking a docketing professional to manage legal calendars and electronic filings across state and federal courts. You will support the Managing Clerk’s Department and collaborate with partners, attorneys and paralegals to ensure timely, accurate docketing and case management.

The role requires1) strong docketing and electronic filing skills (CM/ECF, NYSCEF), 2) meticulous attention to detail, and 3) excellent communication to coordinate service, filings and research.

Qualifications

• 2+ years experience in a Managing Attorney/Clerk’s Office or equivalent environment.
• Proven ability to meet deadlines and deliver accurate work product.
• High attention to detail and accuracy in all tasks.
• Positive, resourceful and flexible; able to work independently and in a team.
• Excellent written and verbal communication; strong client service mindset.

Responsibilities

• Perform legal docketing and calendars from court documents and statutes.
• File electronically via CM/ECF, NYSCEF and other platforms.
• Review documents for service and filing compliance with court rules.
• Set up alerts and trackers for cases and interest lists.
• Coordinate service of process; engage process servers and track attempts.
• Conduct legal/docket research on court databases and internal systems.
• Coordinate transcript orders with court reporters.
• Maintain attorney information including admissions and credentials.
• Assist with department projects and ad hoc requests.

Skills

Legal docketing

Electronic filing

Court rules

Attention to detail

Client service

Written and verbal communication

Tools

CM/ECF

NYSCEF

Job description

Team SummaryOur Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day-to-day operations. Our team manages the infrastructure, systems and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.Position SummaryPosition SummaryWorking as part of the tight-knit team, you will be responsible for docketing, calendaring, electronic court filings and other administrative duties of the Managing Clerk’s Department. Although primarily focused on day-to-day operational matters, you will also work across a wide range of projects. You can anticipate unforeseen challenges and will be both resilient and pragmatic in your approach to managing change.Supporting our Partners, Technical Advisors and Paralegals, you will develop a good understanding of our Litigation Practice.Duties and Accountabilities:The primary objectives of the role are:Perform legal docketing utilizing docketing software to generate calendars from court documents, correspondence, rules, and statutes.Assist with and handle electronic case filings via CM/ECF, NYSCEF, and other state court filing platforms (including, but not limited to DC, IL, FL, TX, and CA).Review documents for service and filing to ensure basic compliance with court rules and procedures.Assist with setup of alerts and trackers for W&C cases and cases of interest.Retrieve and circulate court forms and W&C samples upon request.Coordinate and manage service of process requests, including engaging process servers, updating team on attempts, and circulating affirmation(s) of service upon completion.Conduct legal/docket research on court-related databases, websites, and firm’s docketing system.Coordinate transcript orders with court reporters.Collect, maintain, and update attorney information, such as admission information and login credentials.Coordinate retrieval of court documents with internal research team and external vendors.Occasional travel to court for hard copy filings.Assist with department projects as needed.QualificationsA successful candidate will also demonstrate the following:Minimum 2 years experience working in a Managing Attorney/Clerk’s Office or comparable environment.Ability to handle, prioritize, and complete assignments with competing deadlines.Ability to deliver high quality work product and independently follow up and follow through.Attention to detail and a high level of accuracy in all work activities.Positive, resourceful, and flexible approach.Ability to work independently and as a part of a team.Excellent written and verbal communication skills.Ability to provide excellent client service.NY Salary Range: 66,800 - 100,200This role reports toManaging AttorneyEqual OpportunitiesWhite & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail] at White & CaseWhite & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.Note to Recruitment AgenciesOur internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.