Litigation Coordinator

atcllc; City of Pewaukee (WI); On-site; USD 62,000 - 72,000; Full time

Benefits offered by this job

Annual incentive bonus

Employer-sponsored pension plan

401(k) match

HSA contribution

Health care benefits

Generous time off plans

Flexible work arrangements

Job summary

American Transmission Company is seeking a Litigation Coordinator to support the Legal department with litigation, regulatory, insurance, and risk management activities. You will partner with senior leaders, outside counsel, regulators, and business partners to ensure timely and accurate handling of matters.

The role emphasizes organization, discretion, and problem-solving, with responsibilities spanning document management, executive communications, and information systems maintenance.

Qualifications

• Three or more years of experience supporting a law firm, corporate legal department, compliance function, or executive office.
• Strong proficiency with MS 365 apps.
• Excellent written, verbal, interpersonal, grammar, and proofreading skills.

Responsibilities

• Manage and track litigation holds and legal matter status.
• Coordinate conflict checks with outside counsel.
• Maintain legal files, records, documentation, and matter closeout.
• Assist with service of process and responsive legal matter administration.
• Assist with regulatory commission filings and information requests.
• Provide administrative support for insurance and risk management processes.
• Maintain accurate legal, regulatory, and risk information in departmental systems.
• Track deadlines, documentation, and status updates.

Skills

MS 365 proficiency

Communication skills

Discretion & confidentiality

Education

Associate's or Bachelor's degree in Business Administration, Legal Studies, Communications, or related field

Tools

Concur

Workday

Brightflag

Onspring

Job description

Summary of Responsibilities

At American Transmission Company, our work helps keep the lights on for millions of people across the Upper Midwest. Behind every major business decision, regulatory filing, legal matter, and strategic initiative is a team committed to integrity, compliance, and sound judgment.

We're looking for a Litigation Coordinator who thrives on organization, discretion, and problem-solving. In this role, you'll become a trusted partner to ATC's Legal department, supporting critical legal, regulatory, insurance, and risk management activities while working with senior leaders, outside counsel, regulators, and business partners.

Essential Responsibilities

WHAT YOU'LL DO

Support Litigation Management, Regulatory, Insurance & Risk Activities

• Manage and track litigation holds and legal matter status
• Coordinate conflict checks with outside counsel
• Maintain legal files, records, documentation, and matter closeout
• Assist with service of process and responsive legal matter administration
• Assist with regulatory commission filings and information requests
• Provide administrative support for insurance and risk management processes
• Maintain accurate legal, regulatory, and risk information in departmental systems
• Track deadlines, documentation, and status updates

Coordinate Executive & Department Activities

• Manage calendars, meetings, schedules, agendas, and logistics
• Process expense reports through Concur
• Coordinate office and filing needs plus shared workflow assignments
• Provide backup support that helps ensure continuity of operations

Create Professional Communications

• Draft, proofread, edit, and format presentations and correspondence
• Assist with confidential executive communications and materials
• Maintain SharePoint sites and departmental information resources
• Communicate professionally with internal and external stakeholders

Manage Information & Technology

• Maintain data accuracy in Brightflag, Onspring, and related systems
• Monitor information and identify meaningful trends or connections
• Use Microsoft 365 tools to support efficient business operations

WHAT YOU'LL BRING

Required Qualifications

• High School Diploma or equivalent
• Three or more years of experience supporting a law firm, corporate legal department, compliance function, or executive office
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and other Microsoft 365 applications
• Excellent written, verbal, interpersonal, grammar, and proofreading skills
• Proven ability to exercise sound judgment, maintain confidentiality, and respond professionally to changing priorities
• Exceptional attention to detail, organization, collaboration, and follow-through

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Legal Studies, Communications, or a related field
• Experience supporting litigation management and legal documentation
• Exposure to regulatory, compliance, insurance, risk management, or governance activities
• Experience supporting senior leaders or executives
• Familiarity with Concur, Workday, Brightflag, Onspring, or similar business applications

WHY ATC

Purpose-Driven Work

We're energized by meaningful and challenging work that contributes to the greater good, from powering everyday life to grid modernization.

People-Centric Culture

We are difference makers. We lead with trust, value collaboration, and foster a supportive environment where people grow, contribute openly, and make a difference.

Flexibility & Balance

Our work environment encourages autonomy, connection, and choice with accountability.

Growth & Development

Curiosity, coaching, and engagement fuel careers. We invest in our people through cross-functional opportunities, skill-building, and assignments that stretch potential and build careers.

Comprehensive Rewards

Compensation, benefits, and well-being offerings are thoughtfully and competitively designed to support employees' unique needs.

Reliable Innovation

Grounded in the communities we serve, we play a critical role in powering the grid, with the agility to innovate, lead, and drive progress in a time of transformational change in the industry.

A Shared Future

We commit to creating an environment where people can do their best work, thrive, and drive success for our customers and stakeholders, delivering a lasting impact for all.

Join our Great Place to Work, where we build and operate the power grid that enables modern life, and where every role contributes to something bigger than any one of us.

Base Pay

The targeted base pay for this position is $29.85 to $34.83 per hour.* Base pay is one component of our comprehensive total rewards package which includes an annual incentive bonus, employer-sponsored pension plan, 401(k) match, HSA contribution, life & disability insurance, health care benefits, generous time off plans, flexible work arrangements, and much more .

Benefits

• annual incentive bonus
• employer-sponsored pension plan
• 401(k) match
• HSA contribution
• life & disability insurance
• health care benefits
• generous time off plans
• flexible work arrangements
• and much more

*The pay range is a general guidel