Litigation Coordinator

American Transmission Co.; City of Pewaukee (WI); On-site; USD 41,000 - 48,000; Full time

Job summary

American Transmission Company seeks a Litigation Coordinator to support its Legal department in managing litigation, regulatory, insurance, and risk activities. You will partner with senior leaders, outside counsel, regulators, and business partners to ensure accurate documentation and timely actions.

The role requires organization, discretion, and problem-solving abilities, plus strong Microsoft 365 skills and confidentiality. Time type: Full time.

Qualifications

• High School Diploma or equivalent required.
• Three or more years of experience supporting a law firm, corporate legal department, compliance function, or executive office.
• Strong proficiency with Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent written, verbal, interpersonal, grammar, and proofreading skills.
• Proven ability to exercise sound judgment, maintain confidentiality, and respond professionally to changing priorities.
• Exceptional attention to detail, organization, collaboration, and follow-through.

Responsibilities

• Manage and track litigation holds and legal matter status.
• Coordinate conflict checks with outside counsel.
• Maintain legal files, records, documentation, and matter closeout.
• Assist with service of process and responsive legal matter administration.
• Assist with regulatory commission filings and information requests.
• Provide administrative support for insurance and risk management processes.
• Maintain accurate legal, regulatory, and risk information in departmental systems.
• Track deadlines, documentation, and status updates.
• Manage calendars, meetings, schedules, agendas, and logistics.

Skills

Discretion

Organization

Attention to detail

Communication

Confidentiality

Follow-through

Education

High School Diploma or equivalent

Tools

Microsoft 365

Job description

Summary of Responsibilities: At American Transmission Company, our work helps keep the lights on for millions of people across the Upper Midwest. Behind every major business decision, regulatory filing, legal matter, and strategic initiative is a team committed to integrity, compliance, and sound judgment. We’re looking for a Litigation Coordinator who thrives on organization, discretion, and problem-solving. In this role, you’ll become a trusted partner to ATC’s Legal department, supporting critical legal, regulatory, insurance, and risk management activities while working with senior leaders, outside counsel, regulators, and business partners.

Essential Responsibilities:

WHAT YOU'LL DO

Support Litigation Management, Regulatory, Insurance & Risk Activities

• Manage and track litigation holds and legal matter status
• Coordinate conflict checks with outside counsel
• Maintain legal files, records, documentation, and matter closeout
• Assist with service of process and responsive legal matter administration
• Assist with regulatory commission filings and information requests
• Provide administrative support for insurance and risk management processes
• Maintain accurate legal, regulatory, and risk information in departmental systems
• Track deadlines, documentation, and status updates

Coordinate Executive & Department Activities

• Manage calendars, meetings, schedules, agendas, and logistics
• Process expense reports through Concur
• Coordinate office and filing needs plus shared workflow assignments
• Provide backup support that helps ensure continuity of operations

Create Professional Communications

• Draft, proofread, edit, and format presentations and correspondence
• Assist with confidential executive communications and materials
• Maintain SharePoint sites and departmental information resources
• Communicate professionally with internal and external stakeholders

Manage Information & Technology

• Maintain data accuracy in Brightflag, Onspring, and related systems
• Monitor information and identify meaningful trends or connections
• Use Microsoft 365 tools to support efficient business operations

WHAT YOU'LL BRING

Required Qualifications

• High School Diploma or equivalent
• Three or more years of experience supporting a law firm, corporate legal department, compliance function, or executive office
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and other Microsoft 365 applications
• Excellent written, verbal, interpersonal, grammar, and proofreading skills
• Proven ability to exercise sound judgment, maintain confidentiality, and respond professionally to changing priorities
• Exceptional attention to detail, organization, collaboration, and follow-through

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Legal Studies, Communications, or a related field
• Experience supporting litigation management and legal documentation
• Exposure to regulatory, compliance, insurance, risk management, or governance activities
• Experience supporting senior leaders or executives
• Familiarity with Concur, Workday, Brightflag, Onspring, or similar business applications

WHY ATC

Purpose-Driven Work:

We’re energized by meaningful and challenging work that contributes to the greater good, from powering everyday life to grid modernization.

People-Centric Culture:

We are difference makers. We lead with trust, value collaboration, and foster a supportive environment where people grow, contribute openly, and make a difference.

Flexibility & Balance:

Our work environment encourages autonomy, connection, and choice with accountability.

Growth & Development:

Curiosity, coaching, and engagement fuel careers.

Comprehensive Rewards:

Compensation, benefits, and well-being offerings are thoughtfully and competitively designed to support employees’ unique needs.

Reliable Innovation:

Grounded in the communities we serve, we play a critical role in powering the grid, with the agility to innovate, lead, and drive progress in a time of transformational change in the industry.

A Shared Future:

We commit to creating an environment where people can do their best work, thrive, and drive success for our customers and stakeholders, delivering a lasting impact for all.

Join our Great Place to Work, where we build and operate the power grid that enables modern life, and where every role contributes to something bigger than any one of us.

The targeted base pay for this position is $29.85 to $34.83 per hour.* Base pay is one component of our comprehensive total rewards package which includes an annual incentive bonus, employer-sponsored pension plan, 401(k) match, HSA contribution, life & disability insurance, health care benefits, generous time off plans, flexible work arrangements, and much more. *The pay range is a general guideline. Employment offers are evaluated individually and consider qualifications, experience, academic achievements, internal equity, and business needs. Pay exceeding the posted range is considered for uniquely qualified candidates.

Time Type: Full time

Equal Opportunity Employer:

Applicants have rights under employment laws.

ATC is an equal opportunity employer that seeks to foster diverse teams of talented people working safely together. We respect and embrace diversity of all aspects and hire, train and promote employees without regard to race, color, religion, sex, age, national origin, sexual orientation, disability, genetics, protected veteran status, or any other characteristic protected by law. We encourage women, minorities, veterans and individuals with a disability to apply. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.

Family and Medical Leave Act (FMLA) Poster | U.S. Department of Labor Family and Medical Leave Act Poster Employee Polygraph Protection Act (EPPA) Poster | U.S. Department of Labor ERD-10861 Poster Honesty Testing poster WISCONSIN FAIR EMPLOYMENT LAW ATC is a transmission-only electric utility that helps keep the lights on, businesses running and communities strong in Wisconsin, Michigan, Minnesota and Illinois. As owner and operator of more than 9,530 miles of transmission lines and 530 substations, we help meet the electric needs of more than 5 million people in our service area.