Litigation Assistant

Rubenstein Law; Tampa (FL); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

PTO & 8 holidays

Birthday holiday

Medical, dental & vision

Disability & life insurance

Bereavement leave

401(k) with company match

Bonus opportunities

Employee wellness program

Job summary

Rubenstein Law in Tampa seeks a Litigation Assistant to support attorneys and paralegals through all phases of litigation. You will organize case files, coordinate proceedings, and secure medical and legal documents for depositions, mediations, and trials.

Ideal candidates are bilingual (English/Spanish), highly organized, and able to manage multiple tasks in a fast-paced environment while maintaining excellent client service. Prior PI exposure is a plus.

Qualifications

• Bilingual English/Spanish required.
• Excellent customer service and strong organization.
• Minimum of one year of office experience.
• Experience with personal injury files is a plus.

Responsibilities

• Request all litigation documents: medical records, liens, bills, radiology results, etc.
• Maintain ongoing communication with clients about discovery.
• Assist attorneys with discovery translation and interpretation.
• E-file completed discovery in the portal.
• Assist with trial preparations.
• Support various attorneys and paralegals on case tasks.

Skills

Bilingual EN/ES

Customer service

Multitasking

Detail oriented

Office experience

PI experience preferred

Job description

Company Overview

Since 1988, Rubenstein Law has been a trusted advocate for personal injury victims, growing into a nationally recognized firm with over 60 attorneys and 400 professionals. Known for securing billions of dollars for clients, the firm handles a wide range of cases, including auto accidents, catastrophic injuries, medical malpractice, and mass tort litigation. Rubenstein Law is committed to delivering exceptional client care while continuing to expand nationwide.

Job Summary

The Litigation Assistant plays a key role in supporting attorneys and paralegals through all phases of the litigation process. This position is responsible for maintaining and organizing case files, coordinating legal proceedings, and securing relevant medical and legal documentation. The Litigation Assistant also prepares materials for depositions, mediations, and trials.

Responsibilities and Duties

• Request all Litigation case related documents: medical records, liens, bills, radiology findings, etc.
• Maintain constant communication with clients pertaining to discovery.
• Assist assigned attorneys with discovery translation and interpretation.
• E-file completed discovery in portal.
• Assist with trial preparations.
• Assist various attorneys and paralegals with any case related matters.

Qualifications and Skills

• Bilingual (English/Spanish)
• Excellent customer service skills.
• Strong multitasking skills, highly organized, and detail oriented.
• One year minimum office experience. Prior experience working with Personal Injury files preferred, but not required.
• Capable of working both independently and collaboratively in a fast-paced environment.
• Able to comply with last minute case requests.

Benefits

• Paid Time Off (PTO) plus 8 paid holidays a year
• Additional birthday holiday
• Comprehensive benefits package including multiple medical plan options, dental, vision, disability, supplemental coverage, and company-paid life insurance
• Bereavement leave to support employees and their families during difficult times
• Hospital leave benefits for qualifying medical situations
• 401(k) retirement plan with company matching contributions
• Bonus opportunities
• Commitment to employee wellness and long-term success