Litigation Assistant

ace; Riverside (CA); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Health coverage

401(k) with company match

Pension

Tuition assistance

PTO

Parental leave

Wellness programs

Employee discounts

Job summary

Auto Club Enterprises is seeking a Litigation Assistant to support a high-volume in-house civil defense practice. You will assist multiple Trial Attorneys with preparation and filing of legal documents, calendar management, trial prep, and deadline monitoring.

The role requires 4–6 years of secretarial/legal experience, strong typing, and proficiency in Word/Outlook. Benefits include health coverage, 401(k) with match, tuition assistance, and generous PTO.

Qualifications

• GED or high school diploma required.
• 4–6 years of legal secretarial experience.
• Typing speed 55–60 WPM preferred.
• Clear written and spoken communication required.
• Proficient in Microsoft Word and Outlook.
• Knowledge of legal terminology helpful.
• Teamwork, customer service, and diversity valued.

Responsibilities

• Prepare, in compliance with court rules, legal documents relating to legal matters.
• Input into case management system all data contained in the legal file.
• Manage attorney calendar(s) by scheduling and confirming appointments and court appearances.
• File correspondence and legal documents in compliance with law office standards.
• Maintain and monitor a comprehensive diary system for litigated files.
• Process all mail in compliance with law firm standards.
• Maintain technical files and records including reports and payment drafts.

Skills

Attention to detail

Typing speed 55–60 wpm

Written communication

Oral communication

Calendar management

Education

High School GED

Tools

Microsoft Word

Outlook

Legal software

Job description

Litigation Assistant

Experienced Litigation Assistant supporting a high-volume in-house civil litigation defense practice with responsibility for assisting multiple Trial Attorneys. Provides comprehensive litigation support, including preparation and filing of legal documents, management of complex attorney calendars, trial preparation, and maintenance of litigation deadlines. Handles subpoena requests, records procurement, discovery support, and case file management while ensuring compliance with court rules and procedural requirements. Thrives in a fast-paced environment, effectively managing competing priorities and supporting attorneys through all phases of litigation.

Responsibilities

• Prepare, in compliance with court rules, legal documents relating to legal matters. Documents may include but are not limited to: summons, complaints, motions, notices, court forms, pleadings, and legal opinions. Create and proofread legal documents, reports, and letters utilizing legal software applications and by following marginal notes and attorney instructions.
• Input into case management system all data contained in the legal file such as correspondence, notices, legal documents, billing, and expenditures. Make necessary corrections, update information, and respond to inquiries.
• Manage attorney calendar(s) by scheduling and confirming appointments and court appearances. Resolve calendar conflicts when necessary.
• File correspondence and legal documents in compliance with law office standards.
• Maintain and monitor a comprehensive diary system for litigated files to insure compliance with statutory requirements.
• Process all mail in compliance with law firm standards.
• Maintain technical files and records including comprehensive and detailed documentation. Prepare reports and payment drafts.

Qualifications

• High School GED Required
• 4-6 years Secretarial and/or legal experience required using accepted legal support and office organization practices. Required
• Minimum typing speed of 55 - 60 corrected words per minute preferred.
• Ability to express ideas clearly, effectively, and persuasively required - both orally and in writing.
• Proficiency in Microsoft Word and Outlook and ability to use provided computer technology to enhance the quality of work and programs highly desired.
• Ability to compose, prepare, proofread, and type correspondence required.
• Knowledge of legal terminology and court procedures helpful.
• Behavior competencies related to results orientation, customer service, continuous improvement, teamwork and collaboration, and value of diversity highly desirable.

The starting pay range for this position is: $28.93 - $38.53 Additionally, for full time positions, you will be eligible to participate in our incentive program based upon the achievement of organization, team and personal performance.

Remarkable benefits:

• Health coverage for medical, dental, vision
• 401(K) saving plans with company match AND Pension
• Tuition assistance
• Floating holidays and PTO for community volunteer programs
• Paid parental leave
• Wellness programs
• Employee discounts (membership, insurance,travel, entertainment, services and more!)

Auto Club Enterprises is the largest club within the national AAA federation. We have nearly 17,000 employees in 24 states helping more than 18 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity - we win. All of Us! With our national brand recognition, long-standing reputation since 1900, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.

"Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value."

AAA is an Equal Opportunity Employer

Our organization participates in E-Verify

The Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), the Unincorporated Los Angeles County (ULAC) regulation, and the California Fair Chance Act (CFCA).